Temporary Senior Program Manager - ARPSR

Position Title: Temporary Senior Program Manager - ARPSR

Department: Center for Youth Wellness

Reports to: Associate Director, Center for Youth Wellness

Location: 3450 3rd Street, Building 2, San Francisco, CA 94124

ABOUT THE ORGANIZATION

Safe & Sound is a children’s advocacy organization working to prevent child abuse and reduce its devastating impact on the child, their family, and our entire community.

We have been a pioneer in the field of child abuse prevention, working within San Francisco for nearly 50  years. Recently, the organization has begun to expand its impact working throughout the state of California.

Child Abuse is a complex problem, but a preventable one. Our data-informed approach leverages three primary strategies: we empower children with knowledge and confidence; we support families providing resources and skills; we activate the community and the changemakers within it to create a thriving social safety net for children and their families.

The organization has an annual operating budget of approximately $8 million and is supported by approximately 70 staff, interns, and more than 80 volunteers. Safe & Sound’s headquarters is located in a historic firehouse in the Haight-Ashbury neighborhood of San Francisco, with a second office in the Bayview neighborhood.

Safe & Sound recently merged with The Center for Youth Wellness (CYW), a national leader in the effort to advance pediatric medicine, raise public awareness, and transform the way society responds to children exposed to Adverse Childhood Experiences (ACEs). Founded by California’s first Surgeon General Dr. Nadine Burke Harris, CYW has created a national call to screen, treat, and heal ACEs and toxic stress.

More information is available at: www.safeandsound.org.

OVERALL SUMMARY

This position is responsible for covering the role of the Senior Program Manager, Aces & Resilience Products, Services and Research (ARPSR), for a maximum of four (4) months. The majority of this position will be spent project managing Safe & Sound's Trauma-Informed ACEs Screening and Intervention Evaluation (TASIE) project (a HRSA grant), as well as managing client relationships, contracts, budgets and training schedules for ongoing consulting contracts. This position is full-time during the contract period and reports to the Associate Director of the Center for Youth Wellness.

ESSENTIAL FUNCTIONS

TASIE Project Management

• Maintain adherence to short-term and long-term project deadlines
• Delegate tasks to relevant project staff as necessary
• Regularly communicate with Project Sponsors to keep them updated and escalates issues as necessary
• Maintain agendas for and lead project team meetings
• Serve as a point of contact for the Project Stakeholders (Safe & Sound, New Jersey American Academy of Pediatrics and Center for Community Health and Evaluation) to ensure team actions remain in synergy
• Perform quality control on the project throughout development to maintain the standards expected
• Adjust schedules and targets on the project as needs for the project change
• Regularly update project management software (Asana) and ensure project documents are filed correctly
• Regularly track time spent on the project for reporting purposes
• Provide feedback on project materials as necessary

Contract Responsibilities

• Establish/maintain relationships with clients and gather relevant information for potential new contracts (new or returning clients)
• Build proposals, SOWs and budgets for new contracts
• Steward contracts through Safe & Sound contract signature process
• Collaborate with clients to schedule and coordinate, develop and update training schedule, meetings, and events
• Maintain relevant agency and thorough program documentation (e.g. meeting correspondence, train the trainer; evaluations, etc.)
• Generate necessary documents/templates as needed, including taking meeting minutes.
• Coordinate webinars and other training technologies
• Provide project information to Grants team as necessitated by reporting requirements
• Serve as back-up trainer and provide trainings as requested
• Maintain project management software (Asana) for ongoing team projects

Undertake other duties as assigned.

ESSENTIAL QUALIFICATIONS

• At least five (5) or more years of relevant experience preferably in a non-profit social service environment.
• Proficiency in Google suite (Gmail, Google Drive and Google Docs), Microsoft Office products (Word, Excel, PPT) and Zoom meetings and webinars.
• Ability to complete orientation of Adverse Childhood Experiences and toxic stress science, Protective Factors and Domains of Wellness.
• Ability to work independently with little supervision.

• Ability to build effective working relationships with staff and partners, set clear expectations, and provide both positive and negative feedback in a timely manner.
• Ability to work with diverse cultural backgrounds of staff and partners.
• Ability to prioritize work effectively in an environment with multiple competing priorities.
• Ability to work tactfully and effectively with representatives of a diverse array of clinics.

PREFERRED QUALIFICATIONS

• Experience managing a federal grant
• At least five (5) or more years of relevant project management experience.

POSITION SPECIFICATIONS

• Full-time (40 hours per week)
• Exempt
• Temporary position (not to exceed twelve [12] weeks)
• Position will be reference-checked and fingerprinted

PHYSICAL REQUIREMENTS

• Typical Working Conditions
  • Standard office; heavy keyboard work; answering phones

• Equipment Used
  • Computer, phone, fax, copier.
• Essential Physical Tasks
  • Must be able to use standard computer keyboard and phone.

This position is projected to start on October 25, 2021 and last for approximately twelve (12) weeks. The base compensation for this position is $90,000.00 per annum and is eligible for agency-sponsored benefits only for the duration of the temporary employment period.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Safe & Sound is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation, or national origin.

Qualified candidates should submit a resume and a detailed cover letter to Human Resources at employment@safeandsound.org.

*During Shelter-in-place orders for the city and county of San Francisco, most of the work will be done remotely. There may be times that would require coming into the office and all safety protocols will be in place if that is the case (wearing masks, social distancing, cleaning protocols, etc.). Remote meetings will be attended via Zoom.

**Beginning September 15, 2021: Safe & Sound implemented a Mandatory COVID-19 Testing Policy for all staff either to be fully vaccinated or, if they are unable to provide proof of full vaccination for any reason, they must provide weekly documentation on a negative COVID-19 test. This policy accompanies current CDC recommendations for Safe & Sound worksites including wearing masks indoors and maintaining social distancing practices regardless of vaccination status.

Should you be offered, and subsequently accept this position, it is expected that you will abide by this policy, in addition to other organizational policies.