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Events Coordinator

Employer
California Faculty Association
Location
Sacramento, California
Closing date
Nov 19, 2021

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CFA is seeking a full-time Events Coordinator to coordinate events with multiple sessions, workshops, meetings, negotiating terms of event contracts with hotels and other venues, and working within a pre-defined event budget.

Duties and Responsibilities include:

  • Facilitate the event planning process, working as a member of a team to coordinate multiple groups as they make preparations within established event deadlines.
  • Administrate all aspects of the event planning process, including collaboration with vendors, venue identification, processing registrations, menu development, preparing of materials and budget development and tracking.
  • Research, investigate, and recommend venues that meet organizational needs in both cost and function, and maintain effective relationships with those venues.
  • Create summary reports of each event outlining how data gathered can be used to develop successful future events
  • Conduct a pre and post-event analysis to be able to plan properly and to also be able to improve in different areas.
  • Administrate activities going on during events in person and virtual; welcome guests and also serve as the “problem-solver” on the day of the event.
  • Provide onsite and virtual support for CFA’s events as a member of a team, with the ability to lead the onsite team as needed.

The ideal candidate will have the following knowledge, skills, and abilities:

  • A strong commitment to advancing racial and social justice transformation in the union movement, the university and beyond;
  • Skill and experience in strategic thinking, organizational development and long term planning;
  • Ability to work independently, handle multiple projects simultaneously and meet strict deadlines;
  • Experience developing event budgets;
  • Excellent time management and communication skills;
  • Ability to work collaboratively and strategically with CFA officers, members, interns and staff;
  • Ability to travel for extended periods (up to 1 week) during events; and
  • Ability to work long and irregular hours, including evenings and weekends.

Requirements:

  • Prior experience as an event planner.
  • Strong organizational skills and the ability to work independently with modest supervision.
  • Flexible, self-motivated, and possesses excellent administrative skills.
  • Must have good analytical and problem-solving abilities
  • Strong interpersonal skills, including the ability to work as part of a team and build a strong professional network.
  • Demonstrate proficiency in intermediate functions of familiar office programs including Word, Excel, and Outlook.
  • Strong commitment to racial equity and social justice.
  • Experience using online registration tools a plus.

Other Requirements:

  • Valid driver’s license, an automobile for business use, and proof of minimum insurance coverage.
  • Ability to lift 25 lbs.

Salary/Benefits/Other requirements:  The position is located in Sacramento, California.  CFA offers a fully paid benefit package including medical, dental, vision and generous paid leave. This position is covered by a collective bargaining agreement; salary is commensurate with experience.  Some travel required.  

To apply send cover letter, resume, references to searchcommittee@calfac.org.

CFA is an Affirmative Action Employer.

Women, People of Color/Native People, members of the LGBTQIA+ community, and people with disabilities are strongly encouraged to apply.

CFA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact searchcommittee@calfac.org

 

 

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