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Administrative Assistant

Atlanta Humane Society
Alpharetta, Georgia
Closing date
Nov 11, 2021

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The Administrative Assistant position is responsible for administrative duties supporting the goals and objectives of the Strategic Philanthropy Group. Under the direct supervision of the Senior Vice President and Chief Philanthropy Officer, this position will provide administrative support with a variety of clerical activities including acknowledgement letters and mailings and related tasks for the Senior Vice President, two Philanthropy Officers and a part-time Planned Giving Officer.

  • Provide professional, competent and confidential administrative support for the Senior Vice President and other members of the Strategic Philanthropy Group as needed
  • Manage the calendar, scheduling and appointments of the Senior Vice President to include set up and tracking meetings, provide relevant and preparatory materials and appropriate follow-up communication
  • Facilitate the Senior Vice Presidents ability to communicate with and/or respond in a professional and timely manner to the needs of donors, board of directors, staff and other parties as necessary
  • Provide a range of support activities including word processing, Raisers Edge data entry, project tracking, copying, faxing, filing, mailing
  • This position will rely on experience and judgment to plan and accomplish goals
  • Handle confidential and non-routine donor information
  • Schedule and organize meetings, conferences and department activities
  • Organize and prioritize large volumes of information and calls
  • Ability to draft correspondence, memos, charts, tables, graphs, business plans, reports, etcetera, responsible for accuracy and clarity of final copy
  • Answer, screen and respond to or forward telephone calls coming in on the Senior Vice President line
  • Maintain familiarity with and skill in use of phone system, word processing programs, database programs and other office equipment
  • Act as a liaison with other departments and outside agencies
  • Communicate pertinent information to staff, managers and directors
  • Foster teamwork
  • Provide quality customer service and work closely with department staff to accomplish departmental and AHS goals
  • Work independently and within a team on special nonrecurring and ongoing projects
  • Other duties as assigned


  • BA/BS degree preferred
  • Minimum three to five years experience preferred
  • Excellent clerical and administrative assistant skills
  • Excellent organizational planning and interpersonal skills
  • Detail-oriented, organized self-starter
  • Ability to maintain professionalism and confidentiality in sensitive, complex, and/or controversial situations
  • A high degree of professionalism and diplomacy
  • Ability to communicate professionally and effectively, both verbally and in writing
  • Self-reliant, highly motivated, and positive attitude
  • High level of proficiency with MS Office suite, particularly Word, Outlook, PowerPoint, and Excel
  • Excellent writing, copy editing, and formatting skills; experience in drafting agendas, correspondence, presentations, reports, and other written documents
  • Ability to manage multiple tasks and responsibilities simultaneously and meet relevant deadlines
  • Ability to work both independently and on collaborative teams
  • Knowledge of use and operation of standard office equipment
  • Knowledge of secretarial and office administrative procedures
  • Must possess a valid Georgia drivers or have the ability to obtain a valid Georgia drivers license

Working Conditions:

  • Performs work in an office setting
  • Potentially subject to animal bites and scratches
  • Frequent walking, standing, bending and stooping
  • Must be able to lift, push and pull up to 50lbs, with reasonable accommodations

The position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an at-will relationship.

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