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Campaign and Stewardship Manager

Children's Day School
San Francisco, California
Closing date
Nov 7, 2021

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Focus Areas
Job Function
Development / Fundraising
Position Type
Full Time
Degree Level
Experience Level
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Job Details


Campaign and Stewardship Manager


Children’s Day School (CDS) is a co-educational preschool through eighth-grade school serving over 470 students in the Mission Dolores neighborhood of San Francisco. Spanning two campuses, and home to a diverse community of students, faculty, and families, CDS is a vibrant learning community. Our teachers practice constructivist teaching; born of “learning by doing,” it is how we achieve excellent academics. We believe by encouraging children to fully engage in complex topics, and in myriad ways we are giving them tools to become lifelong learners and passionate citizens of the world. To learn more about CDS, visit our website at

CDS is located on a beautiful, secluded half-acre in the Mission near Dolores Park. Our after care program employs the use of indoor classrooms, environmental ed. kitchen, wood chips area and climbing structure, farm and garden (featuring four chickens and two sheep!), and a play yard among the largest of independent schools in the city.

Position Summary

Children’s Day School is in the early phase of preparing a campaign to replace the three preschool bungalows with an Early Childhood building with flex space, outdoor play and gathering space, and to provide expanded support for our families and our faculty through a strengthened endowment. The primary function of the Campaign and Stewardship Manager for Children’s Day School is to provide comprehensive, day-to-day support for the capital campaign and special projects within the Advancement Office. The Campaign and Stewardship Manager serves as the primary writer of campaign materials, including campaign updates, brochures, letters, and proposals. The position helps build and maintain strong donor relations on behalf of the school and its senior leadership. 

The position will support the capital campaign among all donor constituents and support the advancement department’s cultivation and stewardship programs. Duties are varied and include donor interactions, scheduling, managing correspondence and tracking cultivation, solicitation, and stewardship activities, and administrative duties. 

The Campaign and Stewardship Manager is a full-time, exempt position and reports directly to the Director of Advancement. 

Key Responsibilities:

The Manager works closely with and provides support to the Director of Advancement in the following ways:


Oversee gift processing and acknowledgment processes for campaign gifts and pledges

Manage production of proposals, solicitation packets, and informational materials

Prepare reports, agendas, and memoranda for volunteers, prospects, and donors

Assist with preparing, creating, and implementing campaign-related communications, including campaign updates, newsletters, and donor stewardship reports. 

Manages events structured to support the campaign, including cultivation events, campaign kick-off, groundbreaking, hardhat parties, and building dedication.

Manage engagement/stewardship opportunities and create outreach materials including identifying and executing creative fundraising campaigns to reach audiences such as alumni families and grandparents

Coordinate logistics for campaign meetings for staff and volunteers and attend as requested; track meeting notes, follow-up actions, and assignments

Schedule cultivation, solicitation, and stewardship appointments for staff and volunteers

Coordinate significant follow-up activities, including meetings, mailings, and correspondence

Maintain and update a “moves management” system that drives cultivation and solicitation strategies for donors and prospects. Ensure the tracking of follow-up activities to move prospects through the development stages.

Manages prospect identification, evaluation, assignment, and tracking to the extent necessary to ensure the campaign’s success. 

Implements specific strategies for the cultivation and solicitation of major donor prospects. 

Completes contact reports on any substantive contact with a prospect or donor and shares that information with others as appropriate.

Manages systems track and report on gifts and ensure pledge fulfillment.

Manages stewardship of donors to the campaign. 

Ensure that campaign information is accurately entered into the database and donors are thanked on a timely basis

Manage tracking system for pledge payments and reminders

Coordinate with the Business Office to reconcile campaign and accounting records

Manage the campaign calendar and budget

Provide prospect research

Collaborate with the Advancement Coordinator on ongoing maintenance of the department’s database, and generate advancement reports, as needed, including moves management reports

Assist with identifying potential corporate and foundations funders, developing proposals, and gathers information, facts and figures in preparation to writing proposals. 

Some weekend and late-night work will be required based on school activities

Other duties as assigned



Bachelor’s degree in the Liberal Arts, Business, or Related Field

Minimum of three years related work experience. Prior development or campaign experience preferred

Excellent communication skills, including superior written and spoken communication

Highly organized with a demonstrated ability to multitask and prioritize to deadlines

Significant experience supporting senior administrators/executive leadership

Exceptional at building and maintaining relationships

High level of diplomacy and ability to maintain confidentiality and remain calm in stressful situations

Positive, problem-solving attitude

Knowledge of CRM software, Raiser’s Edge preferred

Knowledge of email, spreadsheet, word processing and presentation software, and Google Drive



Salary will be based on qualifications and experience. Excellent benefits offered, including medical, dental, and vision insurance and a retirement plan.


Clearances Required 

Required Screenings: TB Assessment Clearances: LiveScan background check


CDS is an equal opportunity employer. Our community is diverse in many ways, inclusive of race/ethnicity, sexual orientation, gender spectrum, age, ability, and more. We welcome and value the same in our faculty and staff.


Contact Information

Apply on our website at Include resume, cover letter, names of 3 references 


Please do NOT call regarding this position. If we believe you are a match, we will contact you to schedule an interview.







At Children’s Day School, what you learn and who you become are equally important. 

CDS is a welcoming community in the big city, a farm and garden among urban streets, an advocate for responsibility to others as well as individual achievement, an independent school with down-to-earth values, always asking how we can do this better. 

We strive for balance so students become both academically successful and grounded. They leave CDS confident, with the humility to listen and the resolve to speak up for what they see as right.

Find Us
(415) 861-5432
333 Dolores Street
San Francisco
United States
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