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Grants Administrator

Employer
The Child Abuse Prevention Center
Location
North Highlands, California
Closing date
Oct 31, 2021

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Focus Areas
Civil Rights / Advocacy
Job Function
Accounting / Finance
Position Type
Full Time
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Job Details

Position Summary:

The Contracts Administrator/Project Accountant is responsible for contract management and compliance for all agencies within the Child Abuse Prevention Center. The Contracts Administrator/Project Accountant must maintain the agency’s standard of strict confidentiality. The Contracts Administrator/Project Accountant will perform complex financial operations to ensure accurate and timely fiscal reporting in compliance with Generally Accepted Accounting Principles and applicable federal and program regulations.

Essential Duties and Responsibilities:

Contracts Management

  • Author contracts, subcontracts, and MOUs on behalf of the Center.
  • Review contracts in collaboration with fiscal and program departments for accuracy, feasibility, and risk.
  • Track distribution and execution of contracts.
  • Manage all documents associated with contracts, subcontracts, and MOUs .
  • Maintain knowledge of federal, state, and local regulations pertaining, but not limited to Federal contracting, AmeriCorps, First 5 Commissions, Sacramento County Department of Health and Human Services.
  • Respond to complex inquiries regarding contract content, obligations, and amendments.
  • Prepare and disseminate information regarding contract status, compliance, amendment, etc.
  • Maintain contract management processes including development and integration of contract tools, templates, methods, and processes for authoring, monitoring, and tracking contracts.
  • Liaise with program team and fiscal team to ensure completeness of contracts and resolve discrepancies.
  • Liaise with program team and fiscal team to assist with completion of budgets and budget modifications.
  • Collaborate and communicate with other fiscal partners and funders to ensure contract compliance.
  • Ensure signed contracts and content are communicated to all relevant parties internally to support implementation.
  • Understand and follow agency-wide and program-specific policies and procedures, including CAP Center AmeriCorps policies and procedures.
  • Maintain knowledge of Terms and Conditions for AmeriCorps State and National and VISTA programs as generated by CNCS and CV.

Procurement

  • Assist with seeking bids on services and materials including consultant services, employee benefits and workers compensation insurance to be purchased in compliance with Federal procurement regulations.
  • Locate suppliers and contractors for services and materials, developing RFPs and RFQs as required.
  • Compare prices, specifications, and qualifications to determine best value amongst potential vendors.
  • Be knowledgeable and maintenance of procurement programs and processes to adhere to applicable federal, state and local procurement regulations, and legal and audit requirements.
  • Maintain knowledge of all contractual and governmental regulations affecting procurement and subcontracting and provide information about regulations to staff and vendors.
  • Monitor vendor/subcontractor performance, recommending contract modifications when necessary.

Reporting

  • Work closely with the Accounting Supervisor to oversee, coordinate and ensure all aspects of the agency’s contract and grant activities are fulfilled.
  • Prepare monthly billings for fund reimbursement in accordance with contract specifications and provisions.  Ensures that invoiced amounts reconcile to charges in the accounting system and that invoices are properly documented and entered into the system.
  • Assist with the monthly production of financial statements.
  • Develop and prepare budgets, budget modifications and other supporting financial analysis and schedules as required.
  • Assist with all audits in an effective and timely manner providing complex work papers as required.

General Accounting

  • Assist with the monthly close process by performing audit and reconciliation of general ledger accounts as assigned, initiating adjusting journal entries as appropriate using applicable forms and protocol.
  • Prepare entries to general ledger accounts with supporting documentation that meets audit standards.
  • Perform detailed analysis of financial transactions for appropriateness and consistency.
  • Review and document complex accounting transactions and provide guidance to other accounting staff on appropriate accounting treatment.
  • Use judgment and strong professional skills to determine the appropriate procedure and process for the preparation of accounting records, research of transactions and reporting.

Other duties

 

  • Contribute to annual operating budgeting and forecasting process through analysis and review.
  • Provide back-up support to Payroll Specialist.
  • Assist in the development and maintenance of the Accounting Policies and Procedures, ensure compliance thereto, and recommend needed changes.
  • Attend and participate in meetings as required.
  • Perform other duties as assigned.

Minimum Qualifications:

Education and Experience

  • A Bachelors degree in Business Administration, Accounting or a related field is required.
  • Three years related experience in Administration, Operations, Accounting or a related field is required.  Additional related experience may be substituted for a Bachelors degree.

Company

The Child Abuse Prevention Center is a statewide training, education research and resource center dedicated to strengthening children, families, and communities.

The Child Abuse Prevention Center was founded in 1977 and began as one small organization local to Sacramento County. Since then, it has adopted multiple agencies evolving into a unique blend of agencies each taking a separate approach to child abuse prevention locally and statewide. We prevent child abuse and neglect through four core strategies: Advocacy, Education, Health and Safety.

Child Abuse Prevention Council of Sacramento is our founding agency which has led the way in child protection efforts, pioneering successful child abuse prevention programs that have become models for other groups throughout California and the nation.

California Family Resource Association is a statewide membership association representing more than 300 organizations that serve California’s children and families. We work collaboratively with our membership to move children and families to the forefront of policymaking in California. Learn more at www.californiafamilyresource.org.

Prevent Child Abuse California is the state agency of national Prevent Child Abuse America. We operate statewide providing home visitation, parenting education and other prevention services directly to children and families throughout the state.

Child Abuse Prevention Political Action Committee 501(c)4 engages in outreach and education targeted at elected officials, government organizations, and the public with an emphasis on the prevention of child abuse and assisting victims of child abuse. During election years, the CAP-PAC conducts interviews and when appropriate, offers a letter of endorsement.

Find Us
Website:
Location
4700 Roseville Road, Suite 102
North Highland
CA
95660
United States
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