1. Program Management
- Provide support to programs through regular communication with program directors, host agency staff, National Service members, and the federal funding agency.
- Coordinate with other staff to identify appropriate training and technical assistance for programs.
- Participate with AmeriCorps Team to develop strategic plans and policy documents.
- Assist in responding to public information requests related to AmeriCorps and National Service.
2. Contract Management
- Develop contracts with programs based on federal funding and containing appropriate state and federal requirements, and track contracts through signature process.
- Maintain contract files, compile program information for Title VI and IX compliance reporting, and coordinate semi-annual program attestations of compliance.
- Conduct annual closeout of contracts.
3. Program Compliance
- Assist in creating annual monitoring plan for programs based on risk assessments.
- Plan and coordinate with Executive Director site visits to programs by board members.
- Monitor program performance through site visits, desk reviews, and progress/financial report review.
4. Funding Processes
- Plan and support annual grants application processes to administer federal funding.
- Review applications for content and compliance and create application feedback for each application.
- Prepare funding recommendations for the board and prepare Volunteer Tennessee application package for submission to AmeriCorps.
- Negotiate programmatic and budgetary changes with funded programs.
- Develop and submit federal progress and financial reports.
- Respond to AmeriCorps requests for additional information.
- Represent Volunteer Tennessee at state, regional, and national meetings.
1. Graduation from accredited college/university with a bachelor’s degree and at least one year of experience with program or grants management required (State Service Commission experience preferred).
2. Understanding of and commitment to AmeriCorps, National Service, and engagement of diverse persons (including those with disabilities) as AmeriCorps members.
3. Understanding of principles of financial and program management and grants administration, and familiarity with State Service Commission and state administrative procedures.
4. Ability to develop and maintain high-level professional coaching, monitoring, collaborative relationships and commitment to teamwork.
5. Ability to express oneself clearly and accurately, both orally and in writing.
6. Ability to problem-solve in a complex regulatory environment.
7. Ability to prioritize and get things done calmly in a fast-moving environment.
8. Ability to prepare and maintain detailed, accurate records, reports and files.
9. Computer competency (word processing, spreadsheets, database, etc.).