Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across multiple sites in San Francisco and the greater Bay Area.
Program and Position Overview
The Recruiter supports human resources functions within the organization, including recruitment and sourcing candidates, interviewing and selection, hiring and finalizing offer letters, and coordinating onboarding of new employees, The Recruiter is responsible for maintaining the accuracy of all position job descriptions within the agency, supporting supervisors and staff to review and update annually as well as at the time of any position vacancy and recruitment.
Primary Duties and Responsibilities
- Responsible for all aspects of recruiting and hiring process: identifying high-yield applicant sources, posting available positions, reviewing applications for open positions, working with hiring managers to screen applicants, scheduling applicant interviews, checking employment references, preparing employment offers, scheduling new employee orientations and working closely with Training Manager, HR Generalist, and hiring managers to ensure successful onboarding and training plan for newly hired employees.
- Manage the posting of all positions across a wide variety of recruitment websites and social media to ensure a diverse pool of qualified candidates apply for all positions within the agency.
- Support employees in becoming internal candidates for promotional opportunities, coaching them and supporting their career growth.
- Ensure that all employees understand the qualifications required for any position within the agency, and partner with the Training Manager to develop internal training and professional development opportunities to help staff secure the skills to be strong internal candidates for agency vacancies.
- Oversee the interview rounds for every vacancy recruitment, ensuring that questions are standardized and meet agency and legal guidelines, as well as adequately reflect the skills and experience necessary for the position. Ensure that interview panels are determined to support a diverse search committee reflecting various perspectives and experiences within the organization.
- Communicate with the Administrative Team and Training Manager, and HR Generalist to create a seamless start date and onboarding process.
- Manage pre-hiring process in coordination with HR Generalist to ensure all items are complete by a candidate’s start date: paperwork administration, criminal background checking, LiveScan, communication with hiring managers, follow-up with all parties.
- Ensure accurate and up-to-date job descriptions exist for all positions and support hiring managers in the development of job descriptions. Spearhead the annual review and revision of all agency job descriptions, communicating the importance to both supervisors and staff. Ensure that all vacancy recruitments begin with a review and update to the position job description prior to posting the position.
- Partner closely with hiring managers and stakeholders to understand specific talent needs and identify workforce gaps.
- Support hiring managers to make verbal offers to top candidates after completing candidate reference checks. Develop a written offer letter to document accepted verbal offers from candidates, ensuring that start date and salary are within appropriate guidelines, and background checks and LiveScan screens are completed prior to start date.
- Ensure a high-quality candidate experience.
- Report on data related to candidate recruitment, as well as hiring and onboarding of new employees.
- Develop, design, and provide training to managers and employees on a variety of recruitment and hiring topics.
- Respond to employee and external requests relating to recruitment, hiring, and employment.
- Participate and support organization-wide process improvement and strategic initiatives.
- Other duties as assigned.
Qualifications, Skills and Abilities
- Bachelor’s degree in HR or related field.
- Minimum of one year recruitment experience, with strong preference for experience in a nonprofit and/or unionized setting.
- In-depth knowledge of applicant tracking systems (ATS) and HRIS software – experience with ADP strongly preferred.
- Experience handling sensitive and confidential information.
- Knowledge of local, state, and federal laws, rules and regulations governing fair employment practices.
- Exceptional organizational and time-management skills; ability to successfully manage multiple project deadlines.
- Self-directed; able to take initiative and to work successfully as a project leader or team member.
- Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.
- Highly proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Outlook, etc.).
- Sensitivity to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.
- Criminal background check and fingerprint imaging required post offer.
- TB (tuberculosis) clearance and documentation required post-offer.
Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down several flights of stairs several times every shift.
Great benefits: Hamilton Families offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24 Hour Fitness locations. Additionally, HF offers tax deductible commuter benefits that can be applied to public transit, parking, bicycle maintenance, and ride sharing services like Lyft line and Uber pool.
Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.
Time off: HF employees take advantage of generous sick and vacation benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.
Long term benefits: HF offers an employer-matched 403(b) retirement plan, education reimbursement, and other great long-term benefits!
Please go here: https://www.hamiltonfamilies.org/careers, or click the Recruiter link to submit an application: Recruiter
Please attach your resume and cover letter (applications without both documents will not be considered).
No faxes or phone calls.
Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Select the position and follow the instructions carefully.