This professional is responsible for processing accounts payable, payroll, accounts receivable, and performing general ledger reconciliations.
Roles and Responsibilities:
- Build relationships with internal departments to research and resolve a variety of routine internal inquiries regarding invoices and payments. Communicates the resolution of discrepancies to appropriate parties.
- Set up vendor profiles in the accounting system and verifies federal ID numbers, W-9 forms, and other documentation.
- Coordinate with vendors to standardize invoice delivery method.
- Scan and attach invoices and supporting documentation per accounting procedures.
- Monitor and revise as needed payment schedule for monthly invoices. Ensure all monthly invoices are in the payment system within the required timeline prior to payment due date.
- Gather information on hours worked for each employee
- Calculate the correct payroll amount for each employee incorporating overtime, deductions, bonuses, increases, PTO.
- Receive approval from upper management prior to submitting payroll.
- Administer personnel payroll statements.
- Keep track of hourly rates, wages, compensation, benefits, new hire information, employment status changes.
- Address issues and questions regarding payroll from employees and leadership.
- Prepare reports for leadership.
- Identify and record incoming payments.
- Reconcile payments in QuickBooks with payments recorded through our donor management system.
- Gather income, expense and matching funds information for grants.
- Prepare grant invoicing as directed by the CFO, ensuring accuracy and thoroughness of billing prior to submission.
- Develop and maintain a schedule for deadlines for all government grant billing. Coordinate with CFO to ensure grant billings are completed within the required timeframe.
- Enter all receivables and payables into the agency financial data management system.
- Compete data entry by monthly deadline as determined by CFO.
- Reconcile month-end statements and various accounts by identifying errors in posting items or omissions by applying appropriate accounting standards.
- Two years working in accounts payable, accounts receivable, or general ledger accounting.
- Associate Degree required. (Bachelor’s preferred).
- Strong organizational skills
- Solid understanding of basic bookkeeping and accounting principles
- A high degree of accuracy and attention to detail