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Accounting Specialist

Partnership Against Domestic Violence
Atlanta, GA
Closing date
Oct 10, 2021

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Focus Areas
Human Services
Job Function
Accounting / Finance
Position Type
Full Time
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Position Description:

This professional is responsible for processing accounts payable, payroll, accounts receivable, and performing general ledger reconciliations.

Roles and Responsibilities:

Accounts Payable

  1. Build relationships with internal departments to research and resolve a variety of routine internal inquiries regarding invoices and payments. Communicates the resolution of discrepancies to appropriate parties.
  2. Set up vendor profiles in the accounting system and verifies federal ID numbers, W-9 forms, and other documentation.
  3. Coordinate with vendors to standardize invoice delivery method.
  4. Scan and attach invoices and supporting documentation per accounting procedures.
  5. Monitor and revise as needed payment schedule for monthly invoices.  Ensure all monthly invoices are in the payment system within the required timeline prior to payment due date.


  1. Gather information on hours worked for each employee
  2. Calculate the correct payroll amount for each employee incorporating overtime, deductions, bonuses, increases, PTO.
  3. Receive approval from upper management prior to submitting payroll.
  4. Administer personnel payroll statements.
  5. Keep track of hourly rates, wages, compensation, benefits, new hire information, employment status changes.
  6. Address issues and questions regarding payroll from employees and leadership.
  7. Prepare reports for leadership.

Incoming Payments

  1. Identify and record incoming payments.
  2. Reconcile payments in QuickBooks with payments recorded through our donor management system.

Grant Billing

  1. Gather income, expense and matching funds information for grants.
  2. Prepare grant invoicing as directed by the CFO, ensuring accuracy and thoroughness of billing prior to submission.
  3. Develop and maintain a schedule for deadlines for all government grant billing.  Coordinate with CFO to ensure grant billings are completed within the required timeframe.

General Ledger

  1. Enter all receivables and payables into the agency financial data management system.  
  2. Compete data entry by monthly deadline as determined by CFO.
  3. Reconcile month-end statements and various accounts by identifying errors in posting items or omissions by applying appropriate accounting standards.

Minimum Qualifications:

  • Two years working in accounts payable, accounts receivable, or general ledger accounting.
  • Associate Degree required. (Bachelor’s preferred).
  • Strong organizational skills
  • Solid understanding of basic bookkeeping and accounting principles
  • A high degree of accuracy and attention to detail
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