Grants Manager

Under the direction of the Director of Donor Relations, the Grants Manager works collaboratively with the grants team and program staff on stewardship and post-award compliance for grants that provide vital financial support for YMCA programs. The Grants Manager provides project management, technical assistance, and coordination in collaboration with team members in operations, finance, and financial development to ensure that programs are achieving agreed-upon grant deliverables and outcomes and that success is communicated externally to institutional funders.

As a key member of the Y’s development team, the Grants Manager is passionate about the mission of the Y and its programs and can effectively communicate the pivotal role the Y plays in meeting community needs. The ideal candidate is self-directed while managing multiple projects and deadlines; a strong collaborator across teams; and thrives in a fast-paced environment.

Minimum Requirements: 

• Strong project management skills: highly skilled at planning, organizing, and leading multiple projects, establishing priorities, and meeting tight deadlines on a weekly basis in a fast-paced environment
• Ability to understand, communicate, prioritize, and comply with reporting requirements
• Ability to establish and maintain strong relationships with YMCA executives and program staff to maximize collaboration and steward grant funding for continued fundraising success
• Ability to coordinate collection of relevant information from multiple departments
• Ability to identify challenges and think creatively to provide solutions
• Excellent attention to detail, follow-through, and execution on grant obligations
• Strong computer proficiency with excellent command of Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to effectively use fundraising and grants management software
• Experience managing program budgets
• Five years of experience in nonprofits
• A Bachelor’s degree is required.

Responsibilities:

• Work collaboratively with the Major Giving team and other departments to provide full post-award grants management ensuring grant milestones, achievements, participation numbers, outcomes, grant spend-down, and other metrics of grants management success are executed on time, efficiently, and with quality
• Create grants management process that ensures branch and program staff understand funding requirements, outcomes, and budget
• Develop a detailed plan to monitor and track progress of grant-funded programs
• Meet regularly with branch and program staff to ensure compliance with rules and regulations administered by funder in grant awards and provide guidance to problem solve if needed
• Monitor key performance metrics for grant management activities
• Maintain comprehensive project documentation
• Oversee the grant proposal and reporting calendar
• Work with other departments to develop and track budgets
• Support the cultivation and stewardship of foundation and corporate donors
• Support major comprehensive capital campaign and branch-based capital campaigns, including supporting the creation of customized thank you letters, managing pledge reminders, and maintaining accurate records
• Collect and manage a repository of frequently cited statistics, data, and outcomes
• Administrative support related to grants management and capital campaigns
• Other projects as identified by Director of Donor Relations.

Preferred Qualifications:

• Experience working across departments in a large, complex organization
• Experience managing the post-award process for government grants
• Experience managing a grants calendar and supporting a team of grant writers.

Effect on End Result:

This position has a primary impact on the overall effectiveness of the Advancement department and the success of programs and services to the community. The effectiveness of this position is primarily measured by the sound department administration, the stated satisfaction of staff and members and a sound fiscal position of those departments.

Ergonomics:  Sitting, bending, stooping, standing, 15% repetitive keyboard work, seeing, verbal communications, lift up to 25 pounds.