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Accounts Payable Associate

Employer
Girl Scouts of Greater Atlanta
Location
Remote / office located in Mableton GA
Salary
$19.50-$22.00 hourly
Closing date
Oct 4, 2021

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Focus Areas
Youth Development
Job Function
Accounting / Finance
Position Type
Part Time
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Job Title:  Accounts Payable Associate 

Reports To:  Accounting Systems Manager 

Status:  Non-Exempt, Part-Time - Hourly   

Location: Remote / Mableton Business Center 

Hourly Range: $19.50-$22.00 

JOB SUMMARY 

Performs a variety of routine and some non-routine accounting functions in accordance with standard procedures in general accounting and accounts payable. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices within AvidXchange Paperless A/P system. Posts information and balances general ledger to subsidiary ledgers, and processes payments. Contacts other departments and/or outside agencies to resolve problems.  Acts as project manager for selected projects within the department and represents department on Council-wide project teams, as needed.

DUTIES AND RESPONSIBILITIES 

  • Manages AvidXchange paperless A/P system, reviewing coding of invoices by other departments, preparing payments, and training new users. 
  • Pays vendors by monitoring discount opportunities; verifying federal ID numbers; resolving invoice or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments. 
  • Prepares general ledger entries by maintaining records and files. 
  • Reconciles general ledger accounts to subsidiary ledgers and vendor GL balances to monthly vendor statements. 
  • Maintains historical records by filing documents (paper and paperless). 
  • Prepares reports as required for accounting purposes from data provided by departments. 
  • Trains staff on accounts payable policies and procedures. 
  • Compiles information and assists with year-end audit. 
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments. 
  • Develops and implements accounts payable procedures by analyzing current procedures, recommending changes. 
  • Serves as back up for other team members. 

Other duties as assigned. 

KNOWLEDGE, SKILLS AND ABILITIES 

  • Strong attention to detail, able to organize and prioritize working independently 
  • Ability to organize work and implement procedures 
  • Team player who focuses on building relationships both internal and external to the organization 
  • Flexible, focused, extremely disciplined, and able to work under pressure with fluctuating volumes of work 
  • Excellent written and oral communication skills 
  • Ability to maintain confidentiality 
  • Requires the physical mobility to sit or walk for moderate periods of time and to occasionally carry or lift objects weighing up to 20 pounds 
  • Knowledge of AvidXchange and MIP Fund Accounting a plus 

MINIMUM QUALIFICATIONS 

  • Undergraduate degree in accounting or equivalent work experience performing similar accounting, research, and reconciliation duties 
  • Extensive knowledge of Excel and other Microsoft Office software as well as accounting systems 

*Must successfully complete a criminal, motor vehicle and credit background check. 

 

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