Program Coordinator

It is the policy of Quality Care for Children that all employees shall receive an equal employment opportunity without regards to race, color, religion, veteran status, sex, national origin, age, marital status or disability in employment. 

COVID-19 Vaccination Requirement:  Must be fully vaccinated (2 shot vaccinations including 2 week waiting period) for Covid-19 by date of hire to be considered for position. 

Job Title: Program Coordinator 

Department: Nutrition and Family Well-Being 

Supervisor: Claims Manager 

Salary: Based on experience 

RESPONSIBILITIES 

• Claims processing and Offsite Monitoring for Compliance (50%) 
• Use independent judgment to determine if sites are complying federal regulations and program guidelines 
• Make recommendations for noncompliance determinations using evidence from offsite monitoring in conjunction with site monitoring reviews conducted by Nutrition Program Consultants (monitors) 
• Coordinate claim processing with child care centers 
• Reconcile expense and enrollment documentation and discern the credibility of evidence provided by the center. 
• Make claim adjustments during the reconciliation process 
• Coordinate claims processing with staff 
• Review claim reports relevant to monthly claims 
• Create claim file to disseminate to each site (centers only)  
• Submit claims and generate reimbursement checks  

Eligibility verification (20%) 

• Verify IES forms and enrollments forms  
• Verify tier status for five-year tiered FCC providers 

Maintenance of records and database (10%) 

• Maintain adequate records in database and physical file 
• Update provider file with any new changes 
• Monitoring, Technical Assistance and Training (15%) 
• Conduct onsite monitoring visits with Nutrition Program Consultants 
• Conduct onsite follow-up monitoring visits 
• Examine site monitoring reviews for accuracy  
• Offer phone technical assistance as needed 
• Provide technical assistance to centers and homes 
• Conduct Child and Adult Care Food Program orientation and other training as needed 

Administrative (5%) 

• Parental/household contacts for attendance and enrollment verification

REQUIREMENTS 

• Minimum three (3) years of relevant work experience 
• Bachelor’s degree is required but a degree in a related field is preferred 
• Good knowledge of child care standards and practices 
• Skilled customer service 
• Strong organizational skills, interpersonal skills, and communication skills (written and oral) 
• Proficient in Word, Excel, PowerPoint and Outlook 
• Valid driver’s license and personal transportation required 
• Available to work occasional nights and weekends 
• Team player 
• Self-directed with the ability to work independently 

PHYSICAL DEMANDS/WORK ENVIRONMENT 

• Frequent driving 
• Consistently standing for two hours or more delivering training 
• Sitting at the computer for three hours or more at a time 
• Bending, frequent use of hands, stooping and moderate lifting (at least 25 pounds) required 
• Noise level in the work environment may be high at times. 

To Apply:  Please email your resume and cover letter to HR@qccga.org (List: Job title in the email’s subject line).   

Resumes will be accepted until this position is filled.  No phone calls please.