Program Associate

Job Summary 

The Program Associate is a seasonal position that will work with the Programming Department to assist with planning and running the 11-day March Festival, as well as to contribute to year-round events. Reporting to the Program Manager, with oversight by the Director of Programming, the Program Associate will assist with key elements of Programming including reviewing films, collecting assets, coordinating exhibition materials, assisting with travel arrangements, generating event documents and event materials, assisting the Programming Department with the Festival’s new “Forum” initiative, in addition to general administration support to the Programming Department. During the March Festival, the Program Associate will manage venues and introduce and/or moderate Q&As. 

This position is based in Washington, D.C. However, candidates may apply to fill the position remotely, with the expectation that the individual will be in D.C. for the key days ahead of and the duration of the Festival, taking place March 17-27, 2022.

Reports To 

Program Manager, with oversight by the Director of Programming

Estimated Time Commitment

Six months - October through March

• Twenty hours a week October through December
• Forty hours a week January through March, with the expectation that March may require more than 40 hours per week. 

Responsibilities 
 

Film Review & Panel Building (10% Oct - Jan)

• Work with the Programming Department to review Festival submissions.
• Offer support with researching and inviting panelists and moderators to take part in Festival programs, including Forum events.

   

Asset Collection (20% Oct - Mar)

• Collect information and images for films, filmmakers and special guests.
• Organize and maintain these assets in AirTable so that the information is available to other departments. 

   

Print Traffic (20% Dec - Mar)

• Work with filmmakers to obtain exhibition copies.
• Communicate with venues regarding the format of exhibition copies and distribute to venues
• Oversee interns during exhibition testing 

   

Travel (10% Jan - Mar)

• Assist the Program Manager with booking travel arrangements and hotel accommodations.

   

Event Materials (15% March)

• Generate runs-of-show for each Festival program
• Generate/edit slides for each Festival program

   

Venue Management (25% March)

• Serve as a public-facing ambassador of the Festival at all programs and events
• Manage assigned venue to ensure that the Festival program runs smoothly
• Greet and guide volunteers into their roles
• Greet and coordinate with filmmakers and special guests
• Introduce programs and moderate Q&As

   

Qualifications

• Bachelor’s degree required.
• At least three (3) years of experience in the event planning/festival/media field.
• Candidates should be adaptable and self-motivated with the ability to multitask and manage/prioritize deadlines.
• Excellent project and time management skills with attention to detail, accuracy and timely follow through.
• Excellent interpersonal skills and the ability to interact professionally and collegially with colleagues, donors, venue partners, the general public, and others.
• Strong written oral and written communications skills, with the ability to speak publically and a willingness to be a face of the Festival.
• Experience with Adobe Creative Suite.
• Ability to work calmly under pressure.
• Knowledge of film, film distribution and/or film festivals preferred. 

   

Compensation

Competitive and commensurate with experience.

Background 

Launched in 1993, the Environmental Film Festival in the Nation’s Capital (DCEFF) is the largest and longest-running showcase for environmental films in the United States. Each March, our signature Festival presents more than 100 documentary, narrative, and short films from around the world in venues across greater Washington, D.C. Alongside the screenings, we offer panels and special events featuring filmmakers, subject matter experts, and other invited guests to foster dialogue and deepen engagement. We also offer a full slate of year-round programming, such as our signature Youth Program for D.C. public and charter school students and regular community-based screenings, including both first-run and encore Festival presentations. A leading D.C. cultural institution, we were named Best Film Festival in D.C. in 2019 and 2020 by Washington City Paper readers and honored with the 2017 D.C. Mayor's Award for Excellence in Creative Industries. Our 30th Anniversary Festival will take place from March 17 – 27, 2022.

How to Apply 

The Environmental Film Festival in the Nation’s Capital (DCEFF) is an Equal Opportunity Employer. Job applicants are considered with no discrimination on the bases of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non–merit-based factors. 

Interested candidates should submit a thoughtful cover letter and résumé to jobs@dceff.org.