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Special Assistant to the Executive Director

Employer
United States of Care
Location
Washington D.C.
Salary
$65,000 - $85,000 annually + medical, dental, vision, 403b (with match), and generous paid time off
Closing date
Aug 26, 2021

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Focus Areas
Civil Rights / Advocacy, Healthcare, Philanthropy / Social Responsibility
Job Function
Administrative / Clerical
Position Type
Full Time
Willingness to Travel
up to 25%
Experience Level
Administrative

United States of Care is seeking a Special Assistant to the Executive Director to join its growing team. The mission of United States of Care is to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. United States of Care is a non-partisan non-profit that is building and mobilizing a movement to achieve long-lasting solutions that make health care better for everyone. United States of Care will help make it happen by working with people from across the country: patients and caregivers, advocates, physicians and other clinicians, policymakers, and business, civic, and religious leaders.

Position Overview

A full time position, the Special Assistant reports to and supports the Executive Director. The Special Assistant is a mission driven, motivated, entrepreneurial, and enthusiastic professional with extraordinary communication skills and strategic thinking ability. The Special Assistant has a strong executive assistant background and will support the Executive Director internally, as well as project management experience to support external strategic initiatives and campaigns to drive our mission. The ideal candidate will have a professional record that demonstrates their ability to deftly balance internal and external priorities. This key role is a central hub of information and communication across the organization.

To achieve our people-centered mission, United States of Care values and prioritizes inclusion and diverse perspectives throughout our team and across the organization. Seeking unity over uniformity, we pay attention to the unique interests, abilities, needs, and backgrounds of every employee. Applicants from diverse backgrounds and communities are strongly encouraged to apply.

Responsibilities and Duties

  • Working across teams, provide support to the Executive Director’s initiatives, to drive results and key outcomes; Prioritize and manage multiple strategic initiatives simultaneously on behalf of the Executive Director – ability to see the big picture as well as manage to the details; Act as confidant and thought-partner for the Executive Director, including on confidential topics;  Represent Executive Director’s point of view and priorities in meetings and in product design, including providing first round revisions and edits on external and internal materials in Executive Director voice and style; Convert brainstorming and strategic planning sessions into draft products, proposals, agendas, and plans; Participate in the design and monitoring of assessment tools and outcomes measurements; Assist in special organizational projects as they arise; Commitment to prioritizing diversity, equity, and inclusion principles, including utilizing organization’s equity lens to inform all work; Streamline and manage the Executive Director’s workflow by coordinating all scheduling and maintenance of calendar; prioritizing appointments and meetings; responding to incoming requests and inquiries; and managing timekeeping; Prepare Executive Director for daily meetings and events, including gathering content and research that has been prepared by relevant teams, and as needed preparing new materials, policy briefings, talking points, speech drafts, and presentations;  Prepare agendas, make travel arrangements, manage expenses, and receipts; Draft correspondence and manage draft revisions; Assist the Executive Director with management and communication to the Board of Directors and Councils; Serve as a liaison between Executive Director and external stakeholders, as appropriate; Assist Executive Director in managing funder relationships and communication;  Other related duties as assigned.

Qualifications

  • 7-10 years professional experience, including time as a project manager, Chief of Staff, or Special Assistant role; A strong commitment to ensuring everyone has access to quality, affordable health care and dedication to operating in a diverse, bipartisan, learning atmosphere exploring multiple policy solutions to achieve that mission; Commitment to diversity, equity, and inclusion principles in your work;  Previous experience in nonprofit fundraising, development, and the health care industry preferred;  Prior experience in calendar management is essential, must be able to balance and prioritize competing demands for Executive Director’s time; Ability to quickly learn and adapt to Executive Director’s voice, style, perspective, and priorities to be able to represent in meetings, content, and communications;  Must be able to commute within the Washington, DC metro area weekly;  Proficient knowledge of GSuite applications and Microsoft Office products including PowerPoint and Excel; Experience with databases, specifically Raiser’s Edge, preferred; Ability to respect and handle sensitive and confidential information with high ethical standards; Demonstrated high attention to detail, ability to handle and manage multiple projects and deadlines at once and deal with competing priorities;  Strong written and verbal communication skills; Very strong interpersonal skills and the ability to build relationships with multiple internal and external stakeholders – is thoughtful, curious, and personable; Demonstrated project management skills; Demonstrated strategic and critical thinking skills; Ability to take informed risks, step out of your comfort zone and embrace ambiguity; use organization’s collective intelligence to solve problems, weigh outcomes, and take calculated risks; Flexibility, enthusiasm, and an ability to handle whatever is thrown at you with confidence and a positive attitude.

Compensation and Location 

The salary for this position is $65,000 – $85,000 depending on experience. 

This position is full-time and United States of Care offers a very generous benefits package including medical, dental, and vision insurance, 403b with match, and paid time off. While this position is currently remote, candidates must be located in and able to commute within the Washington, DC metro area. 

This position is open until filled. We will start interviewing qualified candidates August 16, 2021.

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