Program Director

Sonoma, California
Up to $45,000 per year
Jul 15, 2021
Aug 14, 2021
Focus Areas
Position Type
Full Time
Degree Level
Willingness to Travel
up to 25%
Experience Level



The Program Director reports to the Executive Director/CEO. As Program Director, the position will be responsible for the coordination and administration of all aspects of new and ongoing programs including planning, organizing, and funding sources for the organization and program activities.  


  • Tracking and reporting on existing programs as well as sourcing and implementing new programs.
  • Sources and tracks sources of funding for the organization including but not limited to new programs and existing programs. 
  • Other duties as assigned.  

Essential Duties/Responsibilities

Program Development:

  • Plan and organize the existing programs in accordance with the mission and goals of the organization.
  • Develop new impactive and effective initiatives to support the strategic direction of the organization.
  • Develop and implement long-term goals and objectives to achieve measurable successful program(s) outcomes.
  • Develop a program evaluation framework to assess the strengths of all programs as well as to identify areas for improvement.
  • Develop funding proposals for programs to ensure the continuous delivery of services.
  • Ensure that program activities operate within the policies and procedures of the organization.
  • Develop effective and efficient forms and records to document program activities.
  • In consultation with the Executive Director, recruit, interview, and select well-qualified program staff.
  • Communicate with stakeholders, employees, and volunteers to gain community support for programs as well as to solicit input to improve them. Track input and associated measurable changes/improvements.
  • Liaise and collaborate constructively with other managers and staff as appropriate, to ensure effective and efficient program delivery.
  • Write regular reports on programs for management and for funders as required.
  • Communicate with funders consistently as outlined in funding agreements.
  • Monitor and approve all budgeted program expenditures prior to submitting for payment.
  • Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements.
  • Monitor program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.
  • Report evaluation findings to the Executive Director and recommend changes to enhance programs, as appropriate.

Grant Writing

  • Work with Executive Director on grant research for new avenues of program funding
  • Develop and submit to Executive Director program grant ideas for annual grant submissions (Impact, Rosemarie Piper, etc.)
  • Submit all program grants and program grant reporting on specified deadlines.
  • Liaise with staff where program grant request(s) overlap with other departments
  • Once funds granted, communicate clearly and constructively with appropriate staff what the expectations and timelines are.

Job Qualifications:

To perform this job successfully an individual must be able to perform each essential responsibility

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability



The ideal candidate will possess the following: 

  • Bachelor's degree or higher required.
  • Minimum of five years of nonprofit experience; experience managing specific campaigns.
  • Five or more years’ experience successfully managing programs and program funding, associated reporting, and communications with all levels of a non-profit organization highly desired.
  • Experience with web-based, e-mail, and social media fundraising.
  • Experience with writing corporate and foundation grants preferred.
  • Bilingual in English/Spanish preferred.


  • Knowledge and understanding of the Sonoma Valley funding community.
  • A willingness and excitement to work with and collaborate constructively with the Executive Director/CEO and Pets Lifeline staff and board of directors.
  • Strong strategic thinking skills with an ability to use data to make decisions and to translate strategy into effective and positively impactful action.
  • Excellent persuasive and professional proactive communications skills, both oral and written, supported by the ability to use technological tools.
  • Must be able to positively represent Pets Lifeline independently to potential donors and funders.
  • Self-motivated with the ability to work independently and as part of a team with great energy, a positive attitude, and persistence.
  • Experience working with diverse constituencies.
  • Proven organizational skills including the ability to manage multiple tasks and projects simultaneously and effectively, and produce high quality results quickly and on time.
  • Critical thinking, problem solving, accuracy and attention to detail.
  • Access to transportation to travel within local area and California as needed.
  • Available for occasional work events on weekends and evenings.

Other: Example: Must be at least 21 years of age (required for insurance purposes); with a valid STATE Driver’s License and insurable driving record.

Working Conditions:

Work Environment: Example: Shared cubicle/office space possible; exposure to animals, as well as potential exposure to zoonotic diseases, animal bites, and scratches. exposure to high noise levels when in kennels; work may be performed outdoors with exposure to all weather conditions  

Physical Activities: Example: Able to drive, stand, bend, squat, walk, and talk for up to eight hours a day; able to lift up to 50 pounds with assistance. Able to work a flexible schedule with regular weekend and evening shifts.)

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