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Administrative Specialist

Heating Energy Assistance Team, Inc.
Smyrna, Georgia
Closing date
Aug 2, 2021

View more

Focus Areas
Human Services
Job Function
Administrative / Clerical
Position Type
Full Time
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Administrative Specialist

Heating Energy Assistance Team, Inc. (HEAT), Smyrna, GA

Job Description

We are seeking an Administrative Specialist to join the Heating Energy Assistance Team, a statewide nonprofit organization helping Georgians in need with energy assistance. The full-time hire will provide high-level support to the executive director. The position involves administrative assistant responsibilities as well as assisting with some of the organization’s communications efforts. For more information about HEAT, please visit


  • Answer inbound telephone calls
  • Enter charitable donations and manage donor database
  • Mail merge donor appreciation letters
  • Provide oral and written communication with clients, donors, agencies and corporate partners
  • Provide support for fundraising efforts including follow-up and scheduling appointments
  • Prepare corporate and municipality solicitation requests
  • Provide content for organization's publications and social media platforms
  • Provide website updates to Webmaster
  • Assist in planning and making arrangements for organizational meetings
  • Develop handouts, charts, spreadsheets and PowerPoint presentations
  • Provide general office/board of directors support; and perform other duties as assigned


  • Previous experience in office administration; bachelor’s degree would be a plus
  • Strong knowledge and use of databases
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to produce, proof and complete accurate and grammatically correct work
  • Excellent organizational, analytical and time management skills
  • Proficiency with office technologies (Microsoft Word, Excel, PowerPoint and use of Outlook)
  • Ability to prioritize and multitask

The Administrative Specialist position offers a salary commensurate with experience. To apply, interested candidates should e-mail cover letter and resume to Selected applicants will be contacted for next steps in the selection process.

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