Senior Specialist, Expositions & Sponsorships

Location
Atlanta, Georgia
Posted
Jun 11, 2021
Closes
Jul 11, 2021
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
25 - 50%
Experience Level
Professional

Founded in 1934, the American College of Rheumatology (ACR) is a not-for-profit, professional association committed to advancing the specialty of rheumatology.  Headquartered in Atlanta, GA, this medical society serves over 7,700 physicians, health professionals, and scientists worldwide who work in the medical subspecialty of rheumatology. 

The College along with its interprofessional division, the Association of Rheumatology Professionals (ARP) aims to empower the professional rheumatology community by providing education, advocacy, and practice management tools.

The ACR is a unique non-profit organization looking to offer its employees opportunities to exhibit their commitment to accountability, creativity, and initiative. To find out more about the ACR, please visit www.rheumatology.org.

The Rheumatology Research Foundation was founded by the ACR in 1985 as a 501(c)(3) charitable organization. The ACR and Foundation have a management agreement, whereby the ACR provides the Foundation with a variety of management services, including staffing, access to and use of computer and other equipment and appropriate space at the ACR's Executive Office.

POSITION DESCRIPTION

TITLE: Senior Specialist, Expositions & Sponsorships

STATUS: Exempt

LEVEL: Senior Specialist

DIRECT SUPERVISOR: Director, Expositions & Sponsorships

POSITION DESCRIPTION SUMMARY:

The Sr. Specialist, Expositions & Sponsorships is primarily charged with developing, overseeing, and implementing expositions and sponsorship projects as they relate to external entity and third-party communications, sponsorships, Innovation Theater, industry-supported symposia, affiliated events, and exhibits. The Sr. Specialist is responsible for generating $1.2M of a $5M+ budget annually.

DUTIES & RESPONSIBILITIES:

  • Oversee and manage the Annual Meeting Industry Supported Session Program, including the industry-supported symposia and Innovation Theater. Duties include but are not limited to: 
    • Revenue responsibility for these programs is approximately $1,000,000
    • Oversight of the guidelines, organizer materials, online submission site
    • Serve as main staff liaison to third party organizers and commercial supporters
    • Oversee the application and proposal process
    • Conduct the administrative review of programs
    • Website and print communications and updates
    • Development, management and on-site oversight of the ISS Booth and Innovation Theater
    • Responsible for tracking evaluations and budget impact of these programs
    • Develop and initiate new marketing strategies to ensure effectiveness
    • Annual closeout of the program, e.g. successful organizer reporting of outcomes and creation of final report for the Committee on Corporate Relations
    • Maintain accurate records to ensure timely invoicing and payment processing
    • Continued evaluation of programs with an aim to update as necessary to ensure increased and continued success
  • Oversee and manage the industry presence at ACR Professional Meetings, which includes exhibits, industry-supported symposia, Fellows and Training sponsorships and general sponsorships, for meetings including Winter Rheumatology Symposium, State-of-the-Art Clinical Symposium, Pediatric Rheumatology Symposium, and Rheumatology Research Workshop.
    • Revenue responsibility for these programs is approximately $200,000
    • Liaise with staff leads for professional meetings to ensure a cohesive event for corporate supporters and awareness of corporate presence at these events
    • Develop annual opportunity prospectus for corporate supporters
    • Conduct all administrative reviews of applications, sponsorships, and ensure compliance with ACR guidelines
    • Staff liaison to third party organizers and corporate contacts regarding these programs
    • Marketing and communications for these events including outreach and marketing materials, website updates, etc.
    • Maintain accurate records to ensure timely invoicing and payment processing 
    • Reviewing and approving materials for on-site distribution
  • Manage the affiliate event requests 
    • Develop content and application for affiliate events, including annual review affiliate event guidelines and application process and make recommendations for updates and changes
    • Update website with affiliate event information
    • Review and approve all affiliate event applications
  • This staff person should be able to apply working knowledge of the external guidelines affecting industry and professional medical associations to the projects within his/her purview, as well as be prepared to report on these efforts
    • Work with accounting staff to issue invoices, track income, record and process payments/cancellations, and follow-up on outstanding payments
    • Conduct prospect research, maintain list/databank of commercial supporters and prospects, develop, and maintain prospect data sheets
    • Serve as a contact for general exhibitor and sponsorship inquiries as back-up to the Director (for Annual Meeting)
    • Travel to fulfill job responsibilities as necessary
    • Assume any additional responsibilities as the Director, Expositions & Sponsorships, the Sr. Director, Meeting Services, the Vice President, Education, or the Executive Vice President may assign

QUALIFICATIONS:

  • Bachelor’s degree or equivalent experience in association management.
  • Experience preferred in the area of sponsorships, exhibits, prospect research, and ability to engage in nuanced environments with corporate
  • Minimum five years of experience in program management and implementation
  • Excellent interpersonal skills with the ability to interact with volunteers, staff, and external stakeholders in a professional, diplomatic manner
  • Organized and detail-oriented self-starter with demonstrated ability to set and manage multiple priorities and work independently while functioning as part of a cooperative team
  • Exceptional verbal and written communication skills
  • Experience monitoring and tracking budgets preferred
  • Understanding of ACCME guidelines, PhRMA guidelines, AMA standards, and experience in a health-related organization preferred 
  • Advanced knowledge of Windows Operating Systems and Microsoft Applications

This is not a contract. The description and duties as they relate to this position are subject to change as reasonable business necessity dictates. In the event of such changes, a new job description may be created.

The ACR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The ACR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business.

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