Office Manager and Executive Assistant

United States of Care is seeking an Office Manager and Executive Assistant to join its growing team. The mission of United States of Care is to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. United States of Care is a non-partisan non-profit that is building and mobilizing a movement to achieve long-lasting solutions that make health care better for everyone. United States of Care will help make it happen by working with Americans from across the country: patients and caregivers, advocates, physicians and other clinicians, policymakers, and business, civic, and religious leaders. 

Position Overview
A full time position, the Office Manager and Executive Assistant will support the Operations Department and Executive team. This administrative position is multi-faceted, will maintain a diverse portfolio of projects, and will support the Operations Team and Executive team in day to day operations, office management, accounting, human resources, scheduling and other administrative functions. 

The Office Manager and Executive Assistant is entrepreneurial, collaborative, and has strong organizational skills, excellent attention to detail, and manages to deadlines. They “manage up” on the progress of assignments and take direction well. Ability to multi-task and work independently are essential. The Office Manager and Executive Assistant reports to the Chief Operating Officer.  

Responsibilities and Duties

Office Management and Operations – 70%

• Provide overall support and structure to Operations department; Perform general office management functions such as ordering supplies, providing technical support, facility management, and maintaining vendor relationships; Ensure smooth operation and administration of office systems; Maintain office files and assist in IT management; Coordinate and support meetings and events throughout the organization, such as Board Meetings, internal staff meetings, social activities, and retreats;  Prepare agendas, make travel arrangements, and maintain general calendars; Handle confidential information such as employee personnel files and benefits administration; Manage all organizational bill paying; and vendor and contract management;  Assist in coordinating diversity, equity and inclusion activities;  Coordinate intern program: coordinate hiring processes, schedules, onboarding/offboarding, and collaborate with interns and volunteers on special projects;  Assist in special organizational projects as they arise;

• Other related duties as assigned.

Executive Assistant – 30%

• Provide high-level administrative support and assistance to the Executive Director and Executive team; Manage Executive Director’s schedule; Prepare agendas, make travel arrangements, and maintain calendars as needed; Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive Team; Schedule and attend meetings on behalf of executives, taking notes and recording minutes as needed; Performs additional duties as assigned by Executive Team; Other related duties as assigned.

Qualifications

• Minimum of 3 years of professional administrative experience; A strong commitment to ensuring everyone has access to quality, affordable health care; Dedication to operating in a diverse, bipartisan, learning atmosphere exploring multiple policy solutions to achieve that mission; Commitment to prioritizing diversity, equity, and inclusion principles, including utilizing organization’s equity lens to inform all work; Demonstrated interest and success in an operations and administrative role; Ability to respect and handle confidential information; Relevant internship or work experience demonstrating strong organizational and interpersonal skills; High attention to detail, ability to handle multiple projects at once and deal with competing priorities from multiple sources;  Strong ability to manage to deadlines and follow up as necessary; Willingness to respect different points of view, and balance innovation and creativity with the ability to organize in order to get work done; Ability to take informed risks, step out of your comfort zone and embrace ambiguity; use organization’s collective intelligence to solve problems, weigh outcomes, and take calculated risks; Flexibility, enthusiasm and an ability to handle whatever is thrown at you with confidence and a positive attitude.

Compensation and Location

The salary for this position is $50,000-$60,000 depending on experience. 

This position is full-time and United States of Care offers a very generous benefits package including medical, dental, and vision insurance, 403b with match, and paid time off. While this position is currently remote, candidates must be located in the Washington, DC area. Applications will be accepted on a rolling basis, we will begin interviews in early June.