Office Administrator

St. John United Methodist Church in Atlanta, Georgia is seeking a part-time Office Administrator. Responsibilities include but are not limited to: Update website and social media, maintain a master calendar of church activities/outside events, coordinate use of facilities, maintain church membership and other records, produce church publications, and support the pastor and other staff as needed. The ideal candidate will exhibit a strong Christian character, have the ability to respect and maintain confidentiality and have strong organizational and problem-solving skills. This person should also have very strong social media skills and competency with Microsoft Office. A working knowledge/experience with Squarespace/other web design software and ACS/Realm software (membership portion) is preferred. The candidate should have a technical or college degree. 

Qualifications:

• Strong Christian faith and life
• 1-2 years of technical school/college
• Relevant work experience in a church or nonprofit organization
• Strong organizational and problem-solving skills
• Effective verbal and written communication and relationship-building skills
• Adherence to strict confidentiality policies
• Proficiency in Microsoft Office Suite
• Knowledge of/experience with ACS/Realm or similar software
• Proficiency in/ability to learn Squarespace/WordPress and/or other web development tools
• Social Media Marketing experience including Facebook, Instagram and YouTube

Essential Responsibilities:

• Greet visitors to the office, answer questions, give needed assistance, and/or direct them to the proper staff person for assistance
• Create and maintain the master calendar of all church activities and outside events; coordinate use of classrooms and facilities
• Schedule baptisms, weddings, and funerals and provide all needed support:  create and produce bulletins, provide written directions to the church when requested, coordinate needs for facility use (stocking restrooms, schedule set-up and take-down/cleaning, proper climate control)
• Keep church records as assigned, including records required by the Book of Discipline, and produce reports as requested (e.g. Charge Conference and End-of-Year Reports)
• Update and maintain membership records on ACS, provide reports to lay leaders and staff as necessary
• Produce church publications, including written and electronic (e.g. bulletin, newsletter, brochures, flyers, E-Blast, social media (Facebook, Twitter, Instagram)
• Maintain accuracy and relevance of website through regular updates.  Monitor church activities and update website accordingly
• Recruit, schedule and oversee work of office volunteers
• Monitor and order office supplies and kitchen supplies as needed.  Coordinate maintenance and repair of office equipment.  Manage relationships for office-related contracts (e.g. copier, telephone, IT, etc.)
• Provide support to the senior pastor and other staff as needed

Non-Essential Responsibilities:

• Performs other duties to support the mission of the church as needed

Supervisory Responsibilities:  None

Financial Responsibilities:

Manages funds and other church assets i.e. supplies and equipment in a manner that is considered productive in the best interest of St. John and conforms with approved budgets for office and kitchen supplies and contractual agreements.