Office Administrator

Location
Sandy Springs, Atlanta
Salary
Up to $25,000 per year
Posted
Apr 26, 2021
Closes
May 26, 2021
Ref
sj2021
Position Type
Part Time
Degree Level
Some college
Experience Level
Administrative

St. John United Methodist Church in Atlanta, Georgia is seeking a part-time Office Administrator. Responsibilities include but are not limited to: Update website and social media, maintain a master calendar of church activities/outside events, coordinate use of facilities, maintain church membership and other records, produce church publications, and support the pastor and other staff as needed. The ideal candidate will exhibit a strong Christian character, have the ability to respect and maintain confidentiality and have strong organizational and problem-solving skills. This person should also have very strong social media skills and competency with Microsoft Office. A working knowledge/experience with Squarespace/other web design software and ACS/Realm software (membership portion) is preferred. The candidate should have a technical or college degree. 

Qualifications:

  • Strong Christian faith and life
  • 1-2 years of technical school/college
  • Relevant work experience in a church or nonprofit organization
  • Strong organizational and problem-solving skills
  • Effective verbal and written communication and relationship-building skills
  • Adherence to strict confidentiality policies
  • Proficiency in Microsoft Office Suite
  • Knowledge of/experience with ACS/Realm or similar software
  • Proficiency in/ability to learn Squarespace/WordPress and/or other web development tools
  • Social Media Marketing experience including Facebook, Instagram and YouTube

Essential Responsibilities:

  • Greet visitors to the office, answer questions, give needed assistance, and/or direct them to the proper staff person for assistance
  • Create and maintain the master calendar of all church activities and outside events; coordinate use of classrooms and facilities
  • Schedule baptisms, weddings, and funerals and provide all needed support:  create and produce bulletins, provide written directions to the church when requested, coordinate needs for facility use (stocking restrooms, schedule set-up and take-down/cleaning, proper climate control)
  • Keep church records as assigned, including records required by the Book of Discipline, and produce reports as requested (e.g. Charge Conference and End-of-Year Reports)
  • Update and maintain membership records on ACS, provide reports to lay leaders and staff as necessary
  • Produce church publications, including written and electronic (e.g. bulletin, newsletter, brochures, flyers, E-Blast, social media (Facebook, Twitter, Instagram)
  • Maintain accuracy and relevance of website through regular updates.  Monitor church activities and update website accordingly
  • Recruit, schedule and oversee work of office volunteers
  • Monitor and order office supplies and kitchen supplies as needed.  Coordinate maintenance and repair of office equipment.  Manage relationships for office-related contracts (e.g. copier, telephone, IT, etc.)
  • Provide support to the senior pastor and other staff as needed

Non-Essential Responsibilities:

  • Performs other duties to support the mission of the church as needed

Supervisory Responsibilities:  None

Financial Responsibilities:

Manages funds and other church assets i.e. supplies and equipment in a manner that is considered productive in the best interest of St. John and conforms with approved budgets for office and kitchen supplies and contractual agreements.

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