Grants Specialist

Decatur, Georgia
Apr 23, 2021
May 23, 2021
Job Function
Accounting / Finance
Focus Areas
Position Type
Full Time
Degree Level
Experience Level

Position Summary

The National Association of Chronic Disease Directors (NACDD) is seeking a highly motivated and experienced individual to join our organization as a Grants Specialist to support our finance team. NACDD is a Member-based not-for-profit Association that improves the health of the public by strengthening state-based leadership and expertise for chronic disease prevention and control in states and at the national level. NACDD's role continues to be that of standing in the gap, linking resources with its member-experts and together creating a safer, healthier and more equitable America.

Reporting to the Associate Director of Finance this position is responsible for providing organizational wide grant management support to include submission and compliance of required information. This position will work closely in collaboration with the program teams and serve as point of contact for various funding partners.  

Essential Duties and Responsibilities

  • The essential functions include, but are not limited to the following:
  • Serve as a subject matter expert in grant management and serve as point of contact for funders;
  • Coordinate with Senior Director of Programs and other program leadership personnel on the planning, preparation, and submission of grant applications and/or proposals;
  • Manage and facilitate the pre-award, management, and close-out activities of grants, to include drawdown of funds, completion and submission of progress reports, carry forward, redirect, and no cost extension information;
  • Track and report programmatic and financial status of grants to include the FFR- Cash, FFR, and Annual Progress Reports in collaboration with Association consultants, Finance Department and Program Evaluation Department to promote compliance of grant/proposal requirements;
  • Interpret grant policy and procedures along with read and interpret grant guidelines and contracts, and communicate these effectively both orally and in writing as applicable;
  • Serve as point of contact for consultants for federal grant budget preparation and adjustments to include review and approval, as well as making budget changes due to carryforwards, redirects, no cost extensions (NCE), grant applications, etc.;
  • Monitor for reporting updates;
  • Communicate any reporting updates received from to the Senior Director of Programs and other program leadership personnel;
  • Develop and maintain a grants calendar with dates for grant application submissions, FFRs and other reports;
  • Promote consistent communication and outreach to grant funders and sub-grantees/vendors;
  • Facilitate the completion of the Association’s Program Closure Report with Association consultants and staff;
  • Provide consultation and technical assistance to program consultants, staff, and vendors in interpreting and applying grant regulations, policies, and procedures;
  • Analyze federal agency grant procedures/regulations and the Association’s grant management practices and ensure Association policies and procedures are appropriate;
  • Participate in monthly Consultant Calls provide financial insights and recommendation as to grant budget spending;
  • Monitors grant project encumbrances and expenditures on a monthly basis;
  • Analyze, research, investigate, and resolve grant project accounting variances;
  • Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

  • Bachelor’s degree in Business Administration, Public Health Administration, or equivalent required;
  • At least five years of experience of grant and cooperative agreement administration, including the administration of federal programs is required;
  • At least five years of experience with government or non-profit accounting is required;
  • Knowledge and understanding of financial statements; and ability to prepare donor financial reports required;
  • Demonstrated operational knowledge of the full grants lifecycle and grant regulations, policies, practices, and system required;
  • Experience with managing multiple complex projects in a fast-paced environment paired with the ability to meet critical deadlines required;

Preferred Qualifications (Knowledge, Skills, and Abilities)

Experience in working with Health and Human Services (HHS) organizations a plus.

Technical Competencies

Intermediate experience with Microsoft Office Suite; preferably advance knowledge in  Excel

Behavioral Competencies

  • Must possess analytical skills and high level of accuracy and attention to detail;
  • Must be able to communicate clearly and effectively in written, oral, and visual form;
  • Must be highly organized and possess the ability to maintain effective record keeping systems;
  • Ability to demonstrate strong interpersonal skills and ability to work cooperatively and build relationships a must;


Atlanta, GA

Travel Requirements:

Less than 10%

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.


This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

NACDD is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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