- Experience Level
SPACE’s mission is to empower our youth to discover and trust in their innate ability to be creative, responsible and compassionate individuals through effective training in dance, theater, music and cultural education.
Near & Arnold’s School of Performing Arts & Cultural Education (SPACE) is an acclaimed after-school performing arts program serving youth ages infant through 18. SPACE offers an innovative year-round program that has become a vital part of life for hundreds of children and their families and a community treasure.
Our program emphasizes diversity, youth leadership, cross-cultural arts, social issues, and exemplary training in the arts. The curriculum may address issues of social, environmental and cultural awareness. For more information, visit https://www.spaceperformingarts.org
The Deputy Director reports to and partners closely with the Executive Director (ED) to ensure the smooth operation of SPACE, its programs and facilities, and its fundraising and community relations efforts. While the expectations of the Deputy Director are broad, the day-to-day focus of the Deputy Director is on organizational management and operations, support to productions and fundraising events, and facilities management and rentals.
A new position at SPACE as of 2021, the Deputy Director is the most senior staff position in the organization after the Executive Director. The individual in this role is expected to have or gain an understanding of the field of arts and youth education and to stay current with opportunities and issues relating to the mission of SPACE and its core programs and offerings.
The job duties described below are not exhaustive and may change over time and as necessary.
Ideal Candidate Qualifications
•Bachelor’s degree or equivalent experience
•Minimum of 3 years of nonprofit operations experience
•Attention to detail demonstrating strong orientation toward systems and processes
•Excellent written, verbal, and listening communications skills, including exceptional customer service skills serving a wide variety of stakeholders: teachers, students, parents, renters, board members, etc.
•Self-motivated, able to work independently and with good humor under pressure
•Willingness to learn, be flexible, and work in team environment
•Project management skills, including the ability to manage self and others to deadlines and budget
•Strong general proficiency as a technology user, including office software such as Microsoft Office and Quickbooks, databases, and mobile app-based platforms
•Flexibility in schedule, able to work some evenings, weekends
Preferred Knowledge, Skills, and Abilities
•Experience with performing arts productions and/or arts organizations
•Experience working within youth-serving non-profits
•Knowledge of nonprofit budget and financial requirements, systems, and processes
•Experience and familiarity with multi-cultural work environments
•Ability to juggle a wide variety of projects and tasks, and to reprioritize as needed
•Experience with nonprofit grants is a strong plus
•Experience with facilities maintenance is a plus but not required
Duties and Responsibilities
MANAGEMENT & OPERATIONAL DUTIES
•Oversees office systems including: SPACE forms, Personnel Policy, Business Manual and Facility Manual.
•Oversees reception and registration
•Ensures the smooth administration of office hardware and software including: Easyware, Quickbooks, Vertical Response, HomeBase, website and email
•Holds responsibility for weekly bill payments & deposits; monthly financial reports; payroll preparation/HR recordkeeping; preparation of IRS 990 and CA tax returns; Workers’ Comp audit
•Collaborates with Executive Director on creation of annual budget
•Partners with Executive Director as needed to assist in resolving personnel, finance, insurance, and other operational matters
•Maintains donor database and is responsible for donor follow-up and recognition. Identifies potential donors and sponsors.
•Tracks current grant reporting dates, requirements, budget; write grant reports as appropriate
Supports the Executive Director and/or Department Chairs in the effective execution of productions and artistic programs as follows:
•Produces, or supports producer, for each performance/event as assigned by ED
•Provides support to Executive Director as needed in communications with show director regarding production budget and to identify and hire designers and technical staff
•Coordinates scheduling of facilities for rehearsals and performances
•Attends production meetings with directors, designers and technical staff as assigned
•Coordinates production of performances poster, tickets and program
•Oversees ticket sales and house management
•Works performances as needed either backstage or in front of house
•Coordinates offsite programs such as UUSD “SPACE In Schools” program
FACILITIES & RENTALS DUTIES
•Holds primary responsibility for rentals, including tracking of renters from initial contact through final closeout of agreement
•Provides primary oversight for maintenance systems: landscaping, HVAC, phones, copier, internet provider, wheelchair lift, equipment and supplies
Location & Response to COVID-19
The Deputy Director position operates out of the SPACE office in downtown Ukiah. Most staff are currently working on-site with proper precautions such as masking and social distancing. However, accommodations can be made for remote work as needed. Questions or concerns regarding location and work logistics will be openly addressed during the hiring process. Candidates should, however, expect to work on site at SPACE once it has been deemed safe to return to work by local/state governments.