Real Estate Services Manager (0551U) 17105

Real Estate Services Manager (0551U) 17105

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our https://strategicplan.berkeley.edu/guiding-values-and-principles/, our https://diversity.berkeley.edu/principles-community, and https://strategicplan.berkeley.edu/https://strategicplan.berkeley.edu

Departmental Overview

Capital Strategies (CS) is a professional business unit within VC Administration, which delivers planning, project management and real estate services within the campus and the broader Bay Area of Northern California. CS has overall responsibility for managing a program that optimizes the utilization of its off-campus real estate assets to further the facilities goals and financial objectives of the Berkeley Campus, plans and develops capital projects to support the academic mission and campus auxiliary functions. CS develops plans, policies, procedures and standards for delivery of planning, project development, design and construction, and real estate services within VC Administration and for the broader campus. The office manages capital planning, physical planning, development, design and construction and real estate sales, purchases, joint ventures, leases and development opportunities on behalf of the campus.

The Capital Strategies' Real Estate team purchases and leases real property on behalf of UC Berkeley and manages a property portfolio totaling over 700,000 square feet. Where appropriate, they oversee the development of UC-owned property via third-party developers, or by donors who wish to make and gift facility improvements to the campus. Our Real Estate team is also responsible for leasing UC Berkeley facilities, both on- and off-campus, to third party tenants to provide services or income to the campus.

Responsibilities

Management:

• Serves as the campus expert in reviewing, evaluating, and implementing campus contract agreements within a highly specialized subject matter area.

• Reviews and approves contracts, ensuring correct and appropriate financial terms, usage restrictions and procedures, service terms, campus liability, and conformance with campus policies and legal guidelines.

• Ensures variations from contract standards are granted on a riskassessment basis.

• Real Estate Services Manager has primary accountability for leasing off-campus properties for campus units on an ongoing basis.

• Lease portfolio includes approximately 37 Regents as Tenant leases totaling over $14.6 million in annual rent expense by the campus and approximately 90 Regents as Landlord leases totaling over $8.5 million in annual income support the real estate portfolio and to the campus.

• Current delegation of authority allows Manager to sign leases on behalf of The Regents with a base annual rent that does not exceed $500,000 for the initial year and with an initial term of up to five years in length with a total term including options of not more than ten years.

New Leases:

• Leasing decisions require significant participation and interaction with Space Management & Capital Programs; Physical & Environmental Planning; Capital Projects; Information Services and Technology; Environment, Health & Safety; Budget Office and General Accounting; Office of the President and General Counsel as required to negotiate leases with landlords after appropriate sites are identified.

• Manager must assure that sites meet department's needs, are in compliance with all applicable policies, procedures and laws, minimize costs, protect the University from unnecessary liability and take advantage of UC's position in the local market.

Lease Renewals:

• Negotiates lease renewals as required and evaluates whether remaining at current location is the best alternative for the department and whether there is any available space already under University control which could be utilized.

• Assures leases are in compliance with all applicable policies which may not have been in place when the original lease was negotiated.

Surge Space:

• Maintains current knowledge of Berkeley real estate market and works closely with Space Management and Capital Programs, and Physical and Environmental Planning on possible surge requirements resulting from campus construction projects.

• Manager has primary accountability for leasing campus owned space to non-UC entities when requested by campus departments having excess space.

• Works with requesting department and appropriate campus departments and /or committees to decide what type of tenant is appropriate for the space, hires brokers, evaluates potential tenants, negotiates terms and conditions of agreement, obtains appropriate approvals, and assures smooth transition and occupancy.

• Performs financial analysis on the viability of purchasing property, performs due diligence on property income and expenses, and collaborates in the escrow process and transition to ownership of specified off-campus real estate transactions, including oversight of owner performed repairs or tenant improvements.

• Provides leadership and expertise regarding property management of real estate portfolio, negotiation strategies, industry practices, relevant law, application of campus policies and contract issues.

• Collaborates with applicable parties on competitive bidding and information requests related to asset management of real estate portfolio.

• Develops and promotes policies, standards, practices, procedures, templates, and other essentials of an effective and strategic asset management process.

• Provides leadership and expertise for all property management of buildings purchased by campus, either directly or through 3rd party property management agreements. Oversees monthly income and expenses, and the preparation of monthly management reports tracking actual vs. budgeted financials.

• Negotiates new leases and lease renewals for non-UC tenants, and works closely with appropriate campus departments for relocation of UC departments to newly acquired buildings.

• Current portfolio consists of seven properties with an annual income of over $17 million (including campus departments paying internal rent) and annual expenses of over $15 million (including debt service).

• Supervises Contract Administrator 4 who handles leasing, facility use permits, campus filming program, and real estate use licenses, including appropriate coordination with Risk Management and Office of the President General Counsel.

• Provides review and execution of agreements and appropriate management support, including initial review of scripts for potential film shoots.

• Supervises Financial Services Analyst 4 who handles all finance and budget matters and real estate property tax exemption collections for the real estate portfolio.

• Reviews and approves annual budget, annual recharge proposal, monthly budget reports and provides appropriate management support.

• Provides leadership and expertise on all activities at University Terrace on the University's behalf, including advising the Board of Directors, managing sales and resales of units, verifying continued eligibility of homeowners, purchasing condos for rental program, and protecting the University's interests as owner of the land and as lessor of the land lease.

Required Qualifications

• Expert knowledge of and skills in business transactions in a complex legal and policy environment.

• Expert written, verbal and interpersonal communication skills, including expert ability to deal with broad and diverse constituencies with expert customer service orientation and skills.

• Expert organizational, presentation and negotiation skills.

• Expert listening and political acumen skills, and problem recognition, avoidance and resolution skills.

• Expert knowledge of and skills in business transactions in a complex legal and policy environment.

• Frequent original thinking, involving innovative application of policy, and situational solutions, due to the highly unique nature of each real estate requirement and transaction.

• Expert technical knowledge and expertise in a particular subject matter area such as real estate.

• Ability to obtain, understand and utilize to the University's advantage current real estate market conditions in Berkeley and in any other location where the campus wishes to lease space.

• Expert knowledge and experience in negotiating and documenting real estate leases, including drafting language that incorporates recommended language from Office of the President and proposed language from outside landlords, tenants, their brokers and/or attorneys, and resolving conflicts between them. No other position on campus has this level of specialized expertise.

• Advanced managerial knowledge and skills to direct activities of 2 FTE with widely varied responsibilities, so that the department runs efficiently and strives for continuous improvement.

• Bachelor's degree and/or equivalent experience/training.

Preferred Qualifications

• Expert knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis and sources selection techniques, applicable rules, regulations, laws, policies, guidelines and practices.

• Expert knowledge of or ability to quickly learn the campus, including its infrastructure, goals, mission, rules, policies, guidelines, etc.

• Expert knowledge of or ability to quickly lear Regents policies and applicable laws regarding leasing space, including Americans with Disabilities Act, Regents Policy on Seismic Safety and appropriate signing authorities for campus, Office of the President and The Regents, and ability to advise campus accordingly.

• Expert knowledge of East Bay commercial real estate market in sectors that UCB is active including but not limited to office, retail, warehouse, and wet/dry lab spaces.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

The minimum posting duration of this position is 14 calendar days. The department will not initiate the application review process prior to April 19, 2021

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://apptrkr.com/2212523

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