Executive Administrative Assistant

Location
Atlanta, Georgia
Salary
Based on experience.
Posted
Apr 08, 2021
Closes
May 08, 2021
Focus Areas
Housing / Shelter
Position Type
Full Time
Experience Level
Administrative

Job title:              Executive Administrative Assistant

Reports to:         Chief Executive Officer

Job Purpose

Reporting to and under the direction of the Chief Executive Officer, the Executive Administrative Assistant provides administrative support to leadership team members including, but not limited to, the CEO, COO, and CFO; ensures efficient operations of the Partners for HOME office; and supports communication activities for Partners for HOME and the Atlanta Continuum of Care (Coc).

Roles and responsibilities

This position is ideal for an organized and agile support professional who can manage multiple projects and meet competing deadlines. As the Executive Administrative Assistant, you will:

  • Provide administrative support to all Boards and Committees including the Partners for HOME Board, Atlanta CoC Governing Council and the HomeFirst Allocation Committee
  • Collect and disseminate meeting materials and logistical information as well as establish a quorum at meetings
  • Communicate updates and changes to Board and Committee members about meetings
  • Complete Board and Committee meeting minutes
  • Serve as the initial point of contact for stakeholders, visitors, callers, vendors, and facility management
  • Receive, open, sort and distribute mail from office mailroom and City Hall
  • Provide back-up project and grant application support to leadership and Board members
  • Manage CEO’s reimbursement requests
  • Arrange and set up catering and audio-visual needs for events and meetings
  • Coordinate and manage schedule for leadership team; confirm meetings and oversee communications for meeting details among all invited parties
  • Order office supplies and equipment
  • Assist with new employee onboarding through duties outlined in policy and procedure guidelines
  • Assist with all aspects of organization event planning including the Point-in-Time Count, trainings and other events as needed
  • Recommend changes to office practices and procedures
  • Draft letters for CEO and VP
  • Collect and draft content for digital communications
  • Create and send out CoC-wide communications including flyers and emails
  • Assist with CoC administrative support (meeting minutes, newsletters, etc.)
  • Perform other duties as assigned

Qualifications

  • Knowledge of office management systems and procedures
  • Able to work in a fast-paced environment
  • Strong attention to detail
  • Well organized and excellent problem-solving skills
  • Good verbal and written communications skills for both internal and external entities
  • Independent judgement plan, prioritize, and organize diversified workload

Technical Skills

  • Proficiency in Microsoft Word, Excel, PowerPoint, and Teams; SmartSheets; Little Green Light or similar donor management platform

Education and Experience Requirements

  • High school diploma or equivalent; college degree preferred
  • A minimum of 3 years’ experience in administrative support

Compensation

Partners for HOME offers a competitive compensation package including generous health benefits, retirement match, annual performance bonus and up to 4 weeks’ vacation.  Salary range is dependent on experience.

 

Partners for HOME is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.

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