Executive Assistant

The Organization: 

SafePath Children’s Advocacy Center is a private, nonprofit organization serving Cobb County located in Marietta, Georgia.  SafePath serves as the base of our community’s response to child abuse by coordinating multidisciplinary intervention, evaluation, clinical, and advocacy services for children for whom there are allegations of sexual and severe physical abuse, exploitation, internet crimes against children, and child witnesses to domestic violence.  

Position Summary: 

This position is responsible for providing professional, high-level executive administrative support for the Chief Executive Officer (CEO). Those duties include but are not limited to supporting the CEO, assisting with the CEO’s calendar, scheduling meetings, supporting the Board of Directors, managing projects, drafting documents such as letters, assistance with payroll tracking, and organizing materials including files and notebooks. Duties also include supporting the local multidisciplinary child abuse protocol committee. Other duties may include providing back-up support for the reception staff and basic clerical functions such as copying, filing, preparing meeting materials, and ordering office supplies.

Basic Functions & Responsibilities of the Position: 

• CEO Support: 
• Act as a liaison between the CEO and the Board of Directors & Community Council. 
• Provide general executive support to the CEO & serve as the “Go To” professional and confidential professional for the CEO. 
• Assist with/or manage the CEO’s calendar. 
• Schedule simple and complex meetings. 
• Draft documents/letters. 
• Organize materials including files and notebooks. 
• Manage, develop, and implement projects (both basic and complex) as assigned. 

Board of Directors Support: 

• Manage monthly Board of Directors’ meeting logistics including scheduling, room reservations, refreshments, and sending meeting materials, meeting reminders, and tracking RSVPs. 
• Assist CEO in compiling all materials for Board meetings. 
• Keep Board roster up to date; track Board membership terms. Keep Board Committee Roster up to date. 
• Assist CEO & Executive Committee in recruiting, selecting, and orienting new Board members. Assist preparations for annual Board of Directors retreat. 
• Provide support for Executive Committee meetings including sending reminders, preparing meeting materials, taking and editing minutes. 
• Prepare documents; maintain records and files. Provide support for Child Abuse Committee as needed. 
• Provide support for Child Abuse Committee as needed. 

Cobb County Child Abuse Committee Support: 

• Assist CEO in preparing meeting agendas, sending agendas and tracking RSVPs. 
• Attend Protocol meetings and take minutes; assist in providing refreshments and coffee 
• Maintain Protocol roster. 
• Assist in compiling/tracking conference registrations for semiannual Child Abuse Meetings and Protocol trainings. 

Office Support: 

• Provide general administrative support. 
• Assist with preparations for staff meetings and retreat. 
• Purchasing 
• Maintain inventory of supplies and materials. 
• Order and stock office, building, and medical supplies. 
• Order printed materials. 
• Other duties as assigned.  

Functions and Responsibilities as a SafePath Team Member: 

• Maintain required confidentiality in compliance with policies, procedures and Georgia Code 
• Attend staff meetings and annual staff retreat. 
• Communicate professionally, respectfully, and supportively with internal team members, external partners, and board members. 
• Promote a positive working environment by adhering to the SafePath Code of Conduct. 
• Conduct the business of SafePath so as to maintain and increase its goodwill and reputation in the community, consistent with professional and ethical standards of behavior. 

Required Education: 

• Bachelor’s degree required.   
• Background (education or experience) in social science, human services, psychology, sociology, criminal justice, or health care would be helpful. 
• Paralegal or health sciences training would be relevant. 

Qualifications: 

• Minimum three years’ experience in office work or administrative support. Must have more than entry-level experience.
• Proficiency with Windows computers and Microsoft Office
• Excellent communication and writing skills and able to adapt communication to the needs of many different types of professionals, customers, clients, and community members.
• Candidate must be highly organized and have excellent attention to detail.
• Candidate must be consistently productive.
• Responds in a timely manner with appropriate and accurate information.
• Maintain confidentiality.
• Ability to work with minimal supervision.
• Ability and willingness to work as a team member; positive, “can-do” attitude an asset.
• Ability and willingness to establish and maintain positive working relationships.
• Candidate must be able to read and write in English.
• Bilingual (Spanish) would be an asset.
• Valid driver’s license and reliable transportation (for errands, purchasing, and attendance at meetings).
• Ability to handle highly sensitive material relating to child abuse and child fatalities is required, both from an operational and an emotional perspective.

Helpful skills and experience include: 

• Experience working in settings with families who have concerns of child abuse.
• Experience working in a non-profit corporation and flexibility is a must.
• Commitment assisting CEO in reaching organizational goals and long-term success is a must.

Hours, Compensation and Benefits: 

• Full time  
• Compensation: Competitive pay 
• Benefit package: health insurance, paid holidays, paid vacation and sick leave. 
• Reports to:  CEO. 

To Apply: 

This position will remain open until it is filled. The successful applicant should expect a three-month probationary period. 

Interested applicants should email a resume and cover letter to:  Jinger Robins, CEO:  Pathsafe@aol.com  

The cover letter should explain why the applicant is interested in the job. It should also include a description of all experience relevant to each requirement of the position, and an explanation of why the experience makes the applicant qualified for the requirements of the job. The resume should include all relevant education and experience (both professional and volunteer) and at least three professional references relating to professional activity within the last five years. Letters of recommendation are not required but if submitted, should not exceed three. If the applicant does not wish a current employer to be contacted as a reference, the cover letter should explain why. Applicants should be prepared to provide verification of educational achievement.

A criminal background, drug screen and third-party interview is required for employment at SafePath Children’s Advocacy Center and will be completed for finalists.