Grants & Compliance Manager

Location
Atlanta, Georgia
Posted
Mar 31, 2021
Closes
Apr 30, 2021
Job Function
Accounting / Finance
Position Type
Full Time
Degree Level
Bachelors
Experience Level
Administrative

Would you like to work at Jerusalem House? We have a vacancy for a Grants and Compliance Manager. This position involves managing federal and local government grants, including, but not limited to, applications and monthly reimbursement requests. We offer benefits including company-paid health insurance and a 403(b) plan. Full job description is below.

To apply, send a cover letter and resume to jobs@jerusalemhouse.org.

MINIMUM QUALIFICATIONS
⦁ A bachelor’s degree and 2 years of related experience in pre- and post-award grants administration or equivalent combination. Housing and HOPWA experience a plus.
⦁ Experience using accounting and financial reporting systems. Abila MIP experience a plus.
⦁ Ability to interpret, apply, and communicate complex regulations, provisions, policies, and procedures.
⦁ Ability to write professional reports, business correspondence and procedure manuals.
⦁ Excellent oral and written communication skills.
⦁ At least two years of work experience with personal computer applications and data entry, including experience with Windows, Microsoft Excel, Access, and Word.
⦁ Ability to pass a criminal background check.

Title: Grants and Compliance Manager
Reports to: Vice President/CFO
Department: Finance/Administration
Classification: FT

GENERAL DESCRIPTION
Under the general direction of the Vice President/CFO (CFO), and Controller, the Grants and Compliance Manager (GCM) is responsible for the overall management of Jerusalem House government grants, including contract compliance and program reporting. The GCM also provides administrative support to the Scattered Site housing programs.

Grant Management Responsibilities
Current and ongoing Jerusalem House government grants:

⦁ Housing Opportunities for Persons with AIDS (HOPWA)
⦁ HUD Supportive Housing Program (HUD/SHP)
⦁ HUD Shelter Plus Care (S + C)
⦁ DCA Housing Trust Fund (HTF)
⦁ DeKalb County Community Development Block Grant (CDBG)

1. General Grants Management:
a) Perform pre-award functions such as reviewing funding opportunity announcements to identify funding priorities, eligibility requirements, and regulatory or procedural changes.
b) Perform post-award grants administration duties including review of executed awards to identify all compliance requirements and preparation of spreadsheets to track eligible expenses and any budget modifications.
c) Plan and coordinate multi-department collaboration to submit renewal and new applications by deadline.
d) Serve as in-house resource on applicable regulations, grant contracts, allowable costs as outlined in OMB A-122, and reporting requirements to ensure reporting, program, and budget compliance.
e) Cultivate and maintain ongoing mutually supportive relationships with government granting agencies and represent Jerusalem House as the primary administrative contact.
f) Create and maintain organized files for each government grant to include applications, budgets, correspondence, reports, supporting documentation, and reimbursement requests.
g) Maintain ongoing efforts to identify opportunities for increased or new government grant funding.

2. Grant Reporting
a) Prepare and submit, by the 5th of the following month, all government reimbursement requests and required monthly program reports, and provide CFO with individual grant revenue accrual amounts for monthly financial statement presentation.
b) Coordinate with the Controller the collection of supporting documentation required for HOPWA reimbursement reports.
c) Maintain records to track Housing Service Fee revenue for use in monthly reimbursement requests.
d) Collaborate with program directors and case managers on monthly, quarterly and annual grant program reports.
e) Oversee the coordination of data among all programs for the preparation and submission of annual performance reports (APRs) for each government grant.
f) Submit Beneficiary Reports from Client Track for each government grant monthly.

3. Grant Budgeting
a) Assist CFO in the creation of annual grant budgets for four housing programs and grant budgets for eight government grants.
b) Notify the CFO of any monthly variances, monitor spending trends, and identify potential grant budget modifications.
c) Submit draft grant budget modifications and amendments to grantors when necessary.

4. Grant Monitoring Visits
a) Track scheduling of grant monitoring visits and alert appropriate staff of upcoming monitoring visits and of their respective responsibilities related to the monitoring visit.
b) Assemble administrative/financial files and records required for both grant monitoring visits and annual A-133 audit of federal awards.
c) Participate in the annual financial audit, including responding to auditors PBC requests, and
Following up with additional information when needed; be present in the office during each day of the audit field work.

5. Other-Grant Management
a) Increase knowledge and utilization of accounting system reporting functions.
b) Review output of Controller as requested by the Vice President/CFO.

Scattered Site Program (SSP) Responsibilities

1. Housing Service Fee Collection
a) Collect HSF receipts from (AGA), review cash receipts log, and record receipts in the Abila MIP Fund Accounting system.
b) Maintain and update administrative portions of JH Housing Service Fee Collection Policy.

2. Other-Scattered Site Program
a) Attend meetings periodically and provide information for case managers to support the timely and accurate payment of HSF’s. Assist with answering questions from case managers regarding the billing process or questions they have received from residents.
b) Support the SSP staff in maintaining, coordinating, and submitting accurate back-up documentation for annual program reports and grant renewals/applications.

MINIMUM QUALIFICATIONS
⦁ A bachelor’s degree and 2 years of related experience in pre- and post-award grants administration or equivalent combination. Housing and HOPWA experience a plus.
⦁ Experience using accounting and financial reporting systems. Abila MIP experience a plus.
⦁ Ability to interpret, apply, and communicate complex regulations, provisions, policies, and procedures.
⦁ Ability to write professional reports, business correspondence and procedure manuals.
⦁ Excellent oral and written communication skills.
⦁ At least two years of work experience with personal computer applications and data entry, including experience with Windows, Microsoft Excel, Access, and Word.
⦁ Ability to pass a criminal background check.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
This position requires the ability to perform general office duties such as typing, using office equipment and moderate lifting (up to 30 pounds). Work is performed in the administrative main office or at residential facilities. Position requires access to reliable transportation for occasional bank deposits or delivery of paperwork to local offices.

EOE

No phone calls, faxes, or hand deliveries.

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