Associate Director, Board Relations

ABOUT THE ORGANIZATION

At the Lucile Packard Foundation for Children’s Health (‘LPFCH’) we are a team of ambitious and mission-driven individuals with a shared commitment to helping unlock philanthropy for all kids and moms in the community we serve, and around the world.

We do this by:
• Fundraising for Lucile Packard Children's Hospital at Stanford, and the maternal and child health programs of Stanford University School of Medicine
• Raising awareness of children's health issues
• Promoting a system of care that improves the lives of children with special health care needs and their families

We are on a mission to raise money for Packard Children’s to deliver the very best clinical care and for the School of Medicine to harness the power of Stanford science to help children and their families.  Dedicated staff, visionary leadership, a passionate board, and a generous community of donors and patient families make this work possible. 

Our board, comprised of 27 members, enables us to extend our reach into the community we serve, fundraise for clinical and research needs, and advocate for child and maternal health.  They are essential to our continued success.

 

POSITION SUMMARY

LPFCH seeks a relationship-driven professional who is highly-collaborative with exceptional project management skills to join our team as the new Associate Director of Board Relations. This individual will join a dynamic and fast-growing organization that is enabling a future with better outcomes for kids and moms by harnessing the clinical care of Packard Children’s and the research discoveries of the Stanford School of Medicine. 

This position plays an essential role in cultivating a sophisticated board experience that is critical to achieving our ambitious goals to unlock philanthropy. We are building a diverse board that is highly engaged in our mission and has a sense of shared ownership in our success. The Associate Director is key to ensuring each board member has an outstanding experience and that board service to be viewed as the premier volunteer opportunity in the Bay Area. 

As a member of the President’s Office, the Associate Director will work in close partnership with the Associate Vice President of Board Relations, the President & CEO, and Chief of Staff to support the development, administration, and activities of the board. The Associate Director will collaborate across the organization to create a best-in-class board relations program. This position provides a unique, insider view to the operations of the organization and its vision for the future. 

Due to COVID-19, employees of LPFCH are working remotely through August of 2021 (subject to extension as circumstances warrant). Once the office reopens, this candidate will need to be within a reasonable commute distance. This position will offer work requiring weekly in-office attendance and remote work.

 

Meeting Strategy & Planning, 50%

• Partner with the AVP, Board Relations on developing, planning, and executing all aspects of board and committee meetings and retreats:
• Coordinate with the Board Chair, Committee Chairs, CEO, and staff liaisons to develop meeting content, communications, and materials
• Produce materials (e.g. agendas, pre-reads, presentations, talking points, briefings, run-of-show, technical agendas, evaluations, etc.) collaborating across the organization to compile information; research and track topics and potential speakers
• Document proceedings for all meetings
• Track motions and action items, and proactively drive forward tasks resulting from board and committee meetings 
• Set the board calendar and manage board and committee meetings, including all logistics and execution in-person and virtually
• Support the development of practices, tools, and resources to help shape an inclusive culture on the board
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality

 

Project Management, 30%

• Manage and contribute to the CEO’s outreach strategies with current and former board members of the Foundation and hospital boards to maintain and deepen relationships; manage ongoing communications and interactions between meetings
• Contribute to and, in some cases, own the creation of materials for the CEO’s board and committee meetings and meetings with directors of the board
• Manage the process for development, implementation, and tracking of board impact plans, including convening internal strategy sessions and scheduling individual meetings with board members
• Monitor board membership, terms, renewals, and committee assignments, and the pipeline of future candidates; track and plan for leadership succession
• Make recommendations on committee assignments based on board member terms, expertise, and committee composition  
• Support the research, recruitment, and onboarding of new board members
• Execute the comprehensive onboarding plan including board book, orientation session, and mentor program
• Enhance the board experience by researching, deploying, and maintaining a new board platform or website
• Shares and seeks feedback and operationalizes opportunities for improvement

 

Administrative Execution, 20%

• Maintain records for all current and former board members of the Foundation and hospital boards within Raiser’s Edge
• Draft communication on behalf of the CEO, staff liaisons, and AVP including emails, thank you notes, and other correspondence
• Plan and implement policies and procedures to enhance and improve the systems and processes related to the board 
• Monitor and plan the section of the Office of the President's budget pertaining to the Board
• Develop a deep understanding of the board’s governance, i.e., Bylaws, Committee Charters, Conflict of Interest Policy, etc. to facilitate and support oversight responsibilities
• Performs other related duties as assigned by the AVP, CEO, and Chief of Staff

 

EDUCATION & EXPERIENCE

Required:

• Bachelor’s Degree or equivalent work experience
• 8+ years of work experience including one or more of the following experiences:
• Managing or supporting an executive to manage a board
• Managing programs or events that cater to high wealth individuals, donors, and/or executive leadership

 

Preferred:

• Experience working in a complex fundraising environment resulting in an understanding of the strategy and mechanics of major- and principal-gift fundraising and donor relations
• Experience partnering with executive leadership, board members, or volunteers 
• Prior experience with Raiser’s Edge or other nonprofit database software 

 

COMPETENCIES, SKILLS, AND JOB-RELATED REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Competencies

A self-starting and resourceful manager of projects and events under minimal supervision in a high-stakes environment

• Ability to establish priorities, manage shifting priorities, and seamlessly manage numerous time-sensitive projects
• Ability to independently anticipate roadblocks, create viable solutions to problems, and manage up and around to decision makers to efficiently decide on the appropriate path forward
• Ability to manage a high volume of work that is characteristic of rhythms of intensity (e.g. preceding board meetings) while maintaining exceptional attention to detail
• Ability to follow through and execute without dropping balls or taking missteps
• Ability and excitement to complete necessary administrative tasks (e.g. meeting minutes, scheduling, data management)

 

An adaptable and growth-oriented professional who is able to learn quickly and with purpose:

• Ability to receive and retain a high volume of information
• Ability to learn new content quickly
• Comfortability with iterative work that involves frequent and thorough feedback loops
• Comfortability with a fast paced and high stakes working environment

 

A relational professional who is able to work with a wide range of stakeholders with a customer service mindset:

• Ability to anticipate and deliver on the needs of external stakeholders who are often quite busy and, in many instances, donors to LPFCH
• Ability to build strong, thoughtful relationships with internal LPFCH staff at all levels in service of coordinating board facing activities and needs
• Ability to anticipate and facilitate cascading meetings that are required to ensure that internal and external stakeholders are arriving at defined (and sometimes poorly defined) outcomes
• Possesses the confidence, presence, and composure to be successful with building credibility with external stakeholders and senior LPFCH leadership
• Ability to motivate and achieve results through influence rather than authority; foster and facilitate collaboration across teams

 

A strategist who is able to successfully manage against ambiguity, shifting priorities, and curveballs

• Understands the mechanics of managing a board stemming from work or experience in a similar or analogous context
• Ability to connect the dots across many stakeholders and many projects to successfully keep all initiatives on track
• Ability to choose strategies and actions that are most important to reaching desired outcomes and minimizing risk

 

A strong written communicator with the ability to manage self and others to strong outputs

• Ability to produce strong writing that is clear, linear, and written appropriately with audience in mind
• Ability to gracefully edit the work of others to ensure strength of outputs
• Ability to create and manage against norms for written communication to create consistency and publish-ready work

 

Motivated by the LPFCH mission and values:

• Possessing a genuine interest in improving the health and well-being of children and mothers
• Deeply committed to the principles of diversity, equity, inclusion and belonging
• Inspired by four cultural values: Commitment to Children's Health, Excellence, Integrity, and Gratitude

 

EOE Statement

We know that building a diverse and inclusive workforce is key to our success and enables us to do extraordinary work for kids and their families. When you become part of our team, you’ll be joining a group of passionate and dedicated individuals who truly care about and believe in the work they do.

We provide competitive compensation and a wide range of benefits designed to meet the needs of our employees and their families. We are strong supporters of work life balance.

The Lucile Packard Foundation for Children’s Health is an equal opportunity employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.  

 

To Apply

To apply submit a resume and cover letter here https://bit.ly/2NWVdm7