Operations Coordinator (Accounts Payable/HR)

Location
Atlanta, Georgia
Salary
Salary commensurate with experience; Competitive benefits package
Posted
Mar 24, 2021
Closes
Apr 23, 2021
Ref
AP 2021
Position Type
Full Time
Degree Level
Associate
Willingness to Travel
Not willing to travel
Experience Level
Administrative

Operations Coordinator – (Accounts Payable/HR)

 

ABOUT THE ATLANTA POLICE FOUNDATION

The Atlanta Police Foundation (APF), established in 2003, brings together the public and private sectors, with the mission of making Atlanta a safer city for residents and visitors. Through public safety strategies and partnerships, the Foundation, a 501(c) 3, provides a means for individuals, community members, and businesses to engage and donate funds, with an ultimate goal of preventing and reducing crime. The Foundation’s programs address the city’s public safety needs, including increasing police visibility, using state-of-the-art technology to fight and prevent crime, and working to create strong leaders in the Atlanta Police Department through enhanced training. For more information about the Atlanta Police Foundation, please visit www.atlantapolicefoundation.org.

JOB SUMMARY

This position is responsible for the day-to-day transactional accounting. The Operations Coordinator paves the financial accounting foundation for the Accounting Department to produce complete and accurate financial statements. This position follows best practices and processes while ensuring the financial credibility and reputation of the Atlanta Police Foundation. Additionally, the Operations Coordinator must ensure quality assurance requirements are met and create long-lasting strong relationships with employees, vendors, and donors.

The Operations Coordinator reports to the VP of Operations and Administration and will work closely with them to provide support, organization, and follow-up to ensure the smooth functioning of daily operations, organizational infrastructure, and policies in support of the Atlanta Police Foundation’s mission.

RESPONSIBILITIES:
 

ACCOUNTS PAYABLE & FIXED ASSETS

  • Encompasses the entire accounts payable cycle and protects the organization's value by keeping information confidential
  • Ensures invoices are paid in a timely manner, resolving any issues with a payment or vendor account quickly
  • Ensures disbursements comply with operating procedures and prepares bi-weekly check runs
  • Ensures invoices have the appropriate documentation and approval from department managers and directors
  • Ensures invoices are coded to the appropriate general ledger and classes
  • Reconciling processed work by verifying entries and producing error-free reports
  • Analyzes and verifies information for preparation and distribution of weekly and monthly reports
  • Month-end account reconciliations
  • Accounts payable resolution in a timely and efficient manner
  • Monthly credit card reconciliation
  • Prepare 1099 and 1096 forms
  • Assist with preparation for annual audit
  • Answer accounting and financial questions by researching and interpreting data
  • Maintains vendor and historical records in QuickBooks

RISK MANAGEMENT

  • Ensures placement and administration of insurance programs including retention analyses, coverage negotiations, and policy/certificate maintenance, serving as primary liaison with insurance brokers and insurance carriers
  • Manage certificate of insurance tracking program for vendors, installers, and others with contractual obligations
     

HUMAN RESOURCES & OPERATIONS

  • Managing the employee onboarding/exit process (including E-verify, onboarding meetings, etc.)
  • Maintaining employee records (e.g. vacation and sick leave) ensuring confidentiality at all times
  • Writing and posting job descriptions as needed by managers
  • Assisting with recruiting which may include sourcing, engaging, and testing of candidates.
  • Ensure organizations’ yearly employee benefits remain competitive (e.g. researching different plans, etc.)
  • Manage open enrollment process and assist employees with questions related to benefits
  • Manage the organization’s retirement plan ensuring contributions are timely and the plan remains in compliance
  • Administrative work as required supporting the VP Admin/CFO
  • Special projects as needed
     

REQUIREMENTS

  • Associates or Bachelor’s degree in business administration, finance, accounting or other related fields, and 3+ years of experience
  • Understanding of nonprofit accounting and GAAP policies
  • Accounts Payable experience required
  • High attention to detail with proven ability to juggle multiple, competing priorities simultaneously and make things happen in a fast-paced, dynamic environment
  • Self-starter with the ability to work independently to proactively identify and overcome barriers or find solutions
  • A solutions-focused individual who is always looking for opportunities to improve the organization and is proactive in solving problems.
  • The individual will be expected to work with minimal up-front guidance and take ownership of their role
  • Highly-organized with the ability to organize systems, and establish procedures
  • Excellent interpersonal skills and ability to work successfully with teams across the organization
  • Computer proficiency, particularly with MS Word, Excel, Outlook, Publisher, and PowerPoint
  • Strong research and analysis skills
  • Effective verbal and written communication skills
  • Ability to lift 25 pounds

PREFERRED SKILLS

  • Experience working in a nonprofit environment
  • Background working with QuickBooks
  • Background working with DonorPerfect or another fundraising database

NO PHONE CALLS PLEASE. Please note AP 2021 in your subject line. Send resume to operations@atlantapolicefoundation.org. 

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