Accounting Manager

General Definition

PCCI facilitates a rapid re-housing program that is an important tool in Metro Atlanta’s response to ending homelessness. Our program model is designed to move a family or individual experiencing homelessness into permanent housing as quickly as possible.  PCCI’s Accounting Manger provides operational, compliance, and programmatic support to PCCI.  The key responsibilities of this position fall within 3 core components:  general accounting functions, grants management, and compliance.  This position requires both onsite and remote work.  The Accounting Manager reports directly to the CFO.

General Accounting Functions

• Directly responsible for fiscal reporting activities for PCCI including: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets.
• Record and research financial activity and information.  Prepare financial statements and analysis on a monthly, quarterly, and annual basis. 
• Maintain and oversee all accounting procedures and processes, and adhere to PCCI’s Financial Policies and Procedures.
• Manage and supervise accounting consultants; responsible for day to day supervision and leadership.
• Together with the CFO, draft an annual operating budget.  Ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. 
• Monitor all banking activities and ensure adequate cash flow to meet PCCI’s needs.  Complete monthly bank account reconciliations.  Review outstanding checks regularly, and communicate with necessary parties to determine action required.
• Manage all accounts payable and accounts receivable.  Responsible for all 1099 reporting along with screening and maintenance of vendor files and W-9s.
• Enter payroll activity for staff and ensure all required quarterly and annual reporting is submitted in a timely manner and all documentation is maintained.  Confirm all timesheets are accurate, completed, and received in a timely manner.  Verify time off requests are accurately depicted on employee timesheets.
• Identify, initiate, and follow through with any technical support issues that need to be reported and/or fixed.
• Package and move financial files to assigned onsite PCCI storage area.
• Participate in any funder required training or webinars.

Compliance

• Actively participate in and coordinate with the activities of independent auditors ensuring all A-133 audit issues are resolved, all 403(b) compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state, and other required supplementary schedules and information.
• Coordinate work relating to both internal and external audits, and be further responsible for implementation of agreed upon recommendations in consultation with Executive Team.
• Ensure adequate policies and procedures/controls are followed (and reviewed periodically) and that supporting documentation is approved and available such that all expenses will pass all independent and governmental audits.
• Collaborate with PCCI staff and internal auditors to provide any necessary documentation or reports.
• Provide support through accreditation process.

Grant Management

• Organize and process grant and contractual draws in accordance with respective agreements, laws, rules and regulations.  Actively update forecasting model in conjunction with CFO to ensure complete usage of funds per respective budget.  Communicate with CFO on any areas of concern, or any significant adjustments that may need to be made.
• Review and approve program expenses, ensuring costs follow program guidelines and are reasonable, allowable, and allocable.
• Track expenditures of programs, forecast spending, and collaborate with staff to successfully spend down and close out programs per contract terms.
• Review and assess the benefits and liabilities of prospective contracts
• Actively participate with CFO drafting prospective programmatic budgets
• Communicate with funders to provide necessary reports/documentation. 
• Liaison with partner agencies and stakeholders.

Other:

• Assist in performing all tasks necessary to achieve the organization’s mission.
• Cultivate relationships on city, state, and national levels.
• As needed, attend Board meetings and any sub-committee meetings.
• Complete special projects as assigned.

Qualifications:

• Completion of a bachelor’s degree at an accredited college or university, or equivalent work experience.
• Must have five to seven years of increasing responsibility in a nonprofit organization.