Institutional Giving Manager

Novato, California
Feb 10, 2021
Mar 12, 2021
Position Type
Full Time
Degree Level

For more than 45 years, Buckelew Programs has been committed to the mission of providing mental health and addiction services that promote recovery, resilience and hope. The agency provides numerous essential community services throughout Marin, Sonoma and Napa counties ranging from supported housing and job training for people with mental illness to outpatient psychotherapy and other support for children, adults and families, as well as residential detoxification services, and a regional suicide prevention program and crisis hotline.

The Institutional Giving Manager provides the strategic direction for building and implementing a robust grant seeking program. Duties include active cultivation, solicitation and stewardship of a portfolio of funders and engaging Buckelew Programs leadership in this process. Reporting to the Chief Philanthropy Officer, the Institutional Giving Manager is the primary relationship manager for foundations and corporations funders and will support the government grants proposal process and reporting. The Institutional Giving Manager joins a dynamic and growing development department where teamwork, collaboration, transparency and a sense of humor are highly valued.


  • Develop short term and long term institutional giving strategies and plans to increase support and raise awareness of Buckelew Programs work
  • Provide advice and counsel to the Chief Philanthropy Officer (CPO), Chief Executive Officer (CEO) and other leadership staff on strategies for cultivating, approaching and requesting grant funding from institutional donors
  • Responsible for building relationships and managing communications with institutional funders toward developing partnership and deepening their investment in our work 
  • Write, edit and proofread proposals, Letters of Inquiry, and responses to Requests for Proposals for both unrestricted operating support and restricted projects
  • Conduct the full range of activities required to prepare, submit and manage grant proposals to foundation and corporate sources including timely and accurate reporting and tracking
  • Support government grant proposals in close collaboration with program leadership. This work includes preparation, submission and reporting of government grant proposals
  • Work with the finance department, program directors and the quality assurance department to gather information and data necessary to prepare grant proposals, letter of intent and reports to institutional funders 
  • Collaborate with CPO and related staff to develop and write case for support for Buckelew Programs and for selected programs with relevant information that includes (but not limited to) client stories, testimonials, impact data, financials, photos and videos
  • Actively participate as a collaborative team member in raising increased funds and awareness for Buckelew Programs
  • Develop a thorough understanding of Buckelew Programs’ history, services and vision for the future, as well as the organization’s strategic plan
  • Other duties as assigned



Education and Experience:  

  • Bachelor’s degree in English, Communications, writing or related field, or equivalent is required
  • Minimum of 5 to 7 years’ nonprofit experience in proposal writing, prospect research and institutional donors, including government agencies
  • Knowledge of MS Office Suite, Google Docs and Outlook at an intermediate to advanced skill level
  • Familiarity with behavioral health and/or healthcare sector and institutional funders in the North Bay Counties of Marin, Sonoma and Napa
  • Knowledge of Salsa or similar donor software (Salesforce and/or Raiser’s Edge) 
  • Commitment to the mission and vision of Buckelew Programs

Professional Skills/Abilities:  

  • Excellent written communication skills; ability to write clear, structured, articulate, and persuasive proposals; superb editing and proofreading skills  
  • Exceptional communication skills and ability to articulate the mission and values of Buckelew Programs
  • Knowledge of prospect research tools and fundraising information sources, basic fundraising techniques and strategies  
  • Highly organized and able to effectively prioritize multiple tasks, responsibilities and manage to the critical plan  
  • Reliable, excellent attention to detail and accuracy
  • Highly desirable for applicant to have a valid driver’s license, automobile insurance, and a functioning car for use on the job

Physical requirements: 

  • Working remotely during current crisis accepted with future remote work possible and to be discussed with CPO 
  • Regular local travel 
  • Requires occasional lifting (up to 25 pounds); standing, walking, reaching, talking and hearing for most of a shift.  

Great Benefits: Employer-paid medical, dental and vision insurance, life and long term disability insurance, flexible spending accounts for medical, dependent care and transit costs, retirement savings plan, employee assistance plan and up to 6 weeks of paid time off.


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