Office Manager

CHURCH OFFICE MANAGER

OVERVIEW: This position is responsible for the operations of the church, including general office administration and property management.

POSITION TYPE:

• This is a 30 hour a week position, M-F, hours TBD but generally 9:30- 3:30. The Office Manager is expected to attend monthly Parish Council meetings after Sunday worship and annual retreat day for staff and Parish Council.

REPORTING TO: Senior Minister

DIRECT REPORTS: Custodian

RESPONSIBILITIES

Building

• Supervise custodian and contract cleaning crew;

• Maintain relationships with vendors and seek new contracts as needed;

• Respond to property issues with volunteer Building Committee;

• Advertise and respond to inquiries about space for long-term lease;

• Respond to tenants’ questions, issues, requests to use additional space, etc.

• Oversee lease agreements and rent collection from tenants and identify new tenants as needed; receive and record rent checks;

• Respond to inquiries for other building space uses;

General Church Administration

• Welcome and assist vendors, tenants and visitors;

• Bookkeeping/financial procedures as assigned by Treasurer;

• Perform background checks, review job applications and references, and provide orientation and training as required for new hires;

• Maintain church google calendar(s); paying attention to weddings and non-church events;

• Maintain and update church website;

• Support special events at VHC in collaboration with other staff and volunteers.

• Maintain all office supplies;

• Update and attend to VHC’s database

• Answer church landline and respond to voice mail messages;

• Attend weekly staff meeting (currently Tuesdays at 10:00)

• Admin support for senior minister as needed;

• Ensure church operations are compliant with all relevant local, state and federal laws and regulations.

• Create and publish Friday e-mail via Constant Contact and other forms of digital outreach;

• Process mailings and other all church announcements:

• Other duties as assigned to support and enhance the administrative health of VHC.

Sunday Worship

• Organize Powerpoint (or Prezi) presentations with input from worship team (this duty could be shared with Pastor for Justice and Witness);

• Work with captioning service and edit for online worship.

CORE COMPETENCIES

· Punctual, positive, personable;

· Comfort working in an inclusive, diverse, LGBTQ affirming culture;

· Highly organized and task oriented, someone who just loves making a to-do list and crossing things off when completed;

· Self-starter with a demonstrated ability to see a project through from initiation to evaluation;

· Problem solving skills and ability to manage multiple tasks;

· Strong written and oral communication skills;

· Skills in accounting and bookkeeping;

· Discreet, confidential, and professional in manner;

· Strong organizational and execution skills; able to manage changing priorities efficiently and seamlessly;

· Proficient with Microsoft Office suite, Google suite, Powerpoint, Prezi, Canva, Database, Wordpress (website)

DESIRED EXPERIENCE

· Office management and nonprofit administration, faith community preferred;

· Bookkeeping

· Facility management, including negotiating contracts and managing vendors

· Volunteer management;

SPECIAL NOTE:

ALL APPLICANTS MUST SUBMIT A COVER LETTER TO REV. MATT LANEY matt@vhchurch.org INCLUDING THE FOLLOWING:

1. A self introduction with your professional background and qualifications;

2. What attracts you to this position;

3. What appeals to you about Virginia-Highland Church;

4. Three to four References;

APPLICATIONS WITHOUT THIS COVER LETTER WILL NOT BE CONSIDERED.

Thank you! We look forward to meeting you!

Learn more about us at www.vhchurch.org  and www.facebook.com/VHChurch