Executive Director

Pinewoods Camp is a rustic, seasonal, arts and education retreat for adults and families located in the
Six Ponds area of Plymouth, Massachusetts. Pinewoods is one of the oldest summer camps in continuous operation. It serves various traditional dance and music Program Providers that enroll attendees and run weekend and week-long camp sessions. Pinewoods Camp, Inc. (PCI) is responsible for the operation and maintenance of the camp facility. The Executive Director’s responsibilities include management of camp operations, long-term facilities planning and maintenance, financial planning, environmental stewardship of the grounds, and cultivation of relationships with Program Provider leadership and the extended community of camp supporters.

The Executive Director is the only full-time, year-round employee of Pinewoods Camp, Inc. and reports to the Board of Directors. The PCI Board of Directors develops the policies of the organization, helps to oversee their implementation, and defines the vision of the Camp. Direct reports to the Executive
Director include Head of Grounds (a year-round, part-time employee), seasonal kitchen and grounds managers, and office assistance. Paid kitchen and grounds crews and volunteers from the community provide additional operational support. The Executive Director is responsible for ensuring that staff and volunteers are recruited, trained, and adequately supervised. On- and off-season tasks may be taken on by the Executive Director, delegated, or worked on in collaboration with staff, volunteers, and/or board members, but the Executive Director is responsible for ensuring the tasks are successfully completed in a timely fashion.

A significant responsibility of the Executive Director is to maintain relationships with a wide variety of stakeholders, including current and future program providers, attendees at sessions (some of whom have decades of history with camp), staff who come from within the community, volunteers who work as unpaid summer staff or attend work weekends to open and close camp, and neighbors who share the ponds. See page 2 for more details on the job responsibilities.

Reports to: Board of Directors (through the President and Chair of Personnel Committee)

Salary Range: 58-72K, commensurate with documented experience.

Benefits: Flexible work schedule with vacation, sick and personal leave. Other benefits subject to negotiation.

Position requirements:

1. Extensive (5-10 years) experience in professional and supervisory positions involving progressively increasing levels of responsibility, ideally in a nonprofit setting working with a board of directors.

2. Bachelor’s degree from an accredited college or university or equivalent experience.
3. Valid drivers’ license and clean driving record.
4. Ability to walk across the hilly, uneven terrain of the camp grounds.
5. Year round residence in a house on the camp grounds, provided by PCI at no cost.
6. Interest in and comfort with both a fast-paced work schedule during the summer season and more solitary work during the off-season.

Please send a resume and a letter which includes: 1) why this position interests you and 2) any information not in your resume about why you would be good for the job.

Visit www.pinewoods.org/jobs/executive for more details about Pinewoods and the position and to receive information on applying. Questions can be addressed to Margie Landa, Chair of the Search Committee. Applications must be received by March 1 st, 2021.

Job Responsibilities:

Year-round maintenance of buildings and grounds (in collaboration with Head of Grounds)

• Plan and implement capital building projects approved by the board
• Identify annual facilities improvement projects and establish schedules and budgets
• Hire and oversee contractors and service vendors
• Prepare for and address facility emergencies when they arise, including natural disasters (e.g. hurricanes, etc.)
• Ensure the implementation and annual reassessment of a forestry management plan
• Ensure year-round camp access, including plowing as needed

Seasonal operations management (in collaboration with seasonal staff)

• Recruit, hire and supervise seasonal staff with the help of returning employees and kitchen and grounds managers
• Partner with Program Provider staff and leadership to facilitate successful camper experiences and ensure facilities and staff support camper needs (e.g. ensure appropriate set-up for camper activities, address food allergy needs, and help maintain compliance with behavior standards)
• Ensure camp facilities and operations comply with applicable food safety and life safety codes
• Work with seasonal staff and volunteers to open and close non-winterized facilities

Financial Responsibilities (in collaboration with the Board of Directors)

• Develop and track the annual operating budget and capital plan
• Prepare tax and audit documentation, insurance policies and other documents as required by the board, and in accordance with state and federal laws
• Coordinate fundraising efforts, including end-of-year appeal, planned giving program, and other fundraising activities

Office Management (in collaboration with the Board of Directors and office personnel)

• Attend board meetings, communicate and collaborate with board committees, provide regular reporting on operational and fiscal management

• Communicate and negotiate with current and potential program providers year-round
• File and maintain state and town licenses and certifications
• Supervise and carry out office responsibilities including:

• Timely payment of invoices
• Receipt and acknowledgement of donations
• Employee payroll processing
• Camp store and logo sales
• Shared camp scholarship administration
• Maintenance of financial books and records

• Contribute articles and news updates to the Pinewoods Post, a twice-yearly publication (mail and online), and assist the editor to manage production and distribution

Stakeholder Relationships

• Be the face of the organization for campers, Program Providers, and neighbors
• Create a welcoming atmosphere at camp
• Provide leadership on social media efforts (e.g. website, Facebook) to promote PCI
• Assist with efforts to engage with additional potential Program Providers and expand the diversity of camp participants and vendors
• Maintain relationships with Pond neighbors and town officials

• Attend meetings of the Six Ponds Association and the Wildlands Trust, Inc.
• Track local conservation matters and land development activities
• Address community concerns and questions about camp operations in a timely manner