Development Associate

San Francisco, California
Jan 19, 2021
Mar 04, 2021
Focus Areas
Position Type
Full Time


Position: Full-time position providing Blackbaud Raiser's Edge NXT gift processing, event planning, and administrative assistance to support Development Office initiatives 

Reports to: Development Director 


Data Entry   

  • Enter, process, and maintain all donor donations and pledges in Blackbaud Raiser's Edge NXT, including managing and updating constituent data, providing handling of complex gift and data-entry cases, and ensuring the integrity through accurate data entry  
  • Manage gift/pledge acknowledgement process and produce donor acknowledgement letters in a timely fashion 
  • Regular review and maintenance of database for record consistency  
  • Generate and produce Raiser's Edge NXT reports and queries, updating as needed, including monthly donor financial reports 
  • Compile weekly gift deposit slip for Business Manager  
  • Compile monthly reconciliation of all deposits for Bookkeeper 
  • Prepare and manage mailing lists, newsletter email lists 
  • Troubleshoot issues with Blackbaud 

Donor Communication and Events 

  • Assist Director of Development with the planning, preparation, execution, and implementation of fundraising mailings and execution of special events 
  • Assist in the development and oversee marketing communication including the school’s Annual Report, donor mailings and emails for campaigns in both print and online 
  • Design, build, and email newsletters in Constant Contact, maintaining accurate email lists 
  • Assist in the planning and logistics of annual development events 
  • Create and update accurate record keeping and execution of all event and solicitation responses, including sponsor records, guests lists, student projects for both virtual and in-person events  
  • Regularly review annual fundraising goals to prioritize projects 

General Duties 

  • Monitor and update website development department pages to ensure information and photographs remain current  
  • Maintain calendar for Development Department including all important foundation due dates 
  • Accurately maintain all documents, files, and photographs in Google drive 
  • Review parent/guardian consent form to ensure compliance with the use of students’ image in all marketing materials 
  • Proof letters, documents, invitations as needed 


Required qualifications include:  

  • A minimum of 1 year of direct development office experience
  • Proficient in Blackbaud Raiser's Edge NXT or similar database, including gift processing, acknowledgement, reporting/queries
  • Proficient in letter writing and formatting of business communication
  • Proficient in Microsoft Office, G Suite (Google Drive, Gmail, calendar), Excel
  • Proficient in marketing platforms, Constant Contact, Adobe Illustrator
  • Demonstrated experience in planning and executing events, virtual event experience a plus
  • Strong working knowledge of financial accounting
  • Prioritize attention to detail
  • Excellent planning and organizational skills, understand priorities, and ability to meet deadlines
  • Ability to prioritize and manage several projects efficiently, adjust to changing schedules, problem solve
  • Self-motivated and ability to work independently while understanding the necessity for communicating and coordinating work efforts, enjoy working with a small team
  • Demonstrate discretion in dealing with confidential matters
  • Excellent written and verbal communication skills
  • Working knowledge of event organization
  • Familiarity with non-profit data standards


To apply, please send both resume and cover letter. 

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