Development Associate

DEVELOPMENT ASSOCIATE

Position: Full-time position providing Blackbaud Raiser's Edge NXT gift processing, event planning, and administrative assistance to support Development Office initiatives 

Reports to: Development Director 

RESPONSIBILITIES 

Data Entry   

• Enter, process, and maintain all donor donations and pledges in Blackbaud Raiser's Edge NXT, including managing and updating constituent data, providing handling of complex gift and data-entry cases, and ensuring the integrity through accurate data entry  
• Manage gift/pledge acknowledgement process and produce donor acknowledgement letters in a timely fashion 
• Regular review and maintenance of database for record consistency  
• Generate and produce Raiser's Edge NXT reports and queries, updating as needed, including monthly donor financial reports 
• Compile weekly gift deposit slip for Business Manager  
• Compile monthly reconciliation of all deposits for Bookkeeper 
• Prepare and manage mailing lists, newsletter email lists 
• Troubleshoot issues with Blackbaud 

Donor Communication and Events 

• Assist Director of Development with the planning, preparation, execution, and implementation of fundraising mailings and execution of special events 
• Assist in the development and oversee marketing communication including the school’s Annual Report, donor mailings and emails for campaigns in both print and online 
• Design, build, and email newsletters in Constant Contact, maintaining accurate email lists 
• Assist in the planning and logistics of annual development events 
• Create and update accurate record keeping and execution of all event and solicitation responses, including sponsor records, guests lists, student projects for both virtual and in-person events  
• Regularly review annual fundraising goals to prioritize projects 

General Duties 

• Monitor and update website development department pages to ensure information and photographs remain current  
• Maintain calendar for Development Department including all important foundation due dates 
• Accurately maintain all documents, files, and photographs in Google drive 
• Review parent/guardian consent form to ensure compliance with the use of students’ image in all marketing materials 
• Proof letters, documents, invitations as needed 

QUALIFICATIONS 

Required qualifications include:  

• A minimum of 1 year of direct development office experience
• Proficient in Blackbaud Raiser's Edge NXT or similar database, including gift processing, acknowledgement, reporting/queries
• Proficient in letter writing and formatting of business communication
• Proficient in Microsoft Office, G Suite (Google Drive, Gmail, calendar), Excel
• Proficient in marketing platforms, Constant Contact, Adobe Illustrator
• Demonstrated experience in planning and executing events, virtual event experience a plus
• Strong working knowledge of financial accounting
• Prioritize attention to detail
• Excellent planning and organizational skills, understand priorities, and ability to meet deadlines
• Ability to prioritize and manage several projects efficiently, adjust to changing schedules, problem solve
• Self-motivated and ability to work independently while understanding the necessity for communicating and coordinating work efforts, enjoy working with a small team
• Demonstrate discretion in dealing with confidential matters
• Excellent written and verbal communication skills
• Working knowledge of event organization
• Familiarity with non-profit data standards

To apply, please send both resume and cover letter.