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Events Coordinator

Employer
Callanwolde Fine Arts Center
Location
Atlanta, Georgia
Salary
$32,000 + Employee Health Insurance and 401k w/ match
Closing date
Feb 9, 2021

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Focus Areas
Arts / Culture / Humanities
Job Function
Event Planning
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
up to 25%
Experience Level
Administrative

Job Details

The primary role of the Events Coordinator will be to assist the Events Director in booking and managing new rentals of the Callanwolde venue for weddings, filmings, and corporate events. This position will also aid the Events Director in the planning of Callanwolde-sponsored events which include, but are not limited to, concerts, recitals, artist markets and fundraising activities. Candidates for this position should have clear and effective communication skills as well as the ability to collaborate with a team of 10+. Candidates should have an eye for detail and be thorough and meticulous in their work. This position requires a high level of initiative and ability to work in a fast-paced work environment.

Key areas of responsibility 

  • Return email and phone inquiries for venue rentals
  • Schedule and execute tours for prospective renters
  • Manage rental booking and planning process
  • Create rental contracts
  • Effectively communicate event needs to Callanwolde staff
  • Assist Events Director with upkeep of rental calendar
  • Build and maintain relationships with event vendors
  • Assist Events Director with planning and set-up of Callanwolde events
  • Maintain organized processes in collecting contracts and meeting payment deadlines

QUALIFICATIONS/COMPETENCIES 

Required Skills

  • Bachelor’s degree 
  • At least 1-2 years of experience in a relevant event industry (nonprofit experience preferred but not mandatory) 
  • Cultural sensitivity and understanding of diversity 
  • High level of initiative, problem-solving and project management capabilities; highly organized with meticulous attention to detail 
  • Excellent verbal, written, and organizational skills; confidence with negotiating sometimes challenging demands from potential renters
  • Ability to work under pressure and manage multiple projects and priorities 
  • Adobe Illustrator skills a plus

Schedule: Tuesday-Saturday; office hours may be adjusted to accommodate rental tours and events

Reports to: Events Director  

Employment Status: Full time, Exempt 

Please forward cover letter and resume to awarner@callanwolde.org

Company

Callanwolde Fine Arts Center offers approximately 500 classes and summer camps per year, with 48 percent being geared toward children and youth. Our programs reach a broad community, including toddlers exploring creative movement, teens engaging in ballet performances and photography camps, seniors learning painting and pottery, disabled veterans using art classes to overcome post-traumatic stress disorder, emerging artists advancing their careers through our gallery, young adults exploring careers in music recording, public school groups engaging in arts field trips, and the list goes on. Offering shared experiences among friends, families, and neighbors, Callanwolde is a treasured living room, studio, school, workspace, kitchen, and park to all we serve. Callanwolde is the former estate of Charles Howard Candler (1878-1957), second president of The Coca-Cola Company. DeKalb County now owns and maintains the property today, the 501(c)(3) nonprofit Callanwolde Foundation has operated the Arts Center since 1983. 

Company info
Telephone
4048725338
Location
980 Briarcliff RD. NE
Atlanta
Atlanta
GA
30306
US

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