Program Assistant

3 days left

Location
Boston, Massachusetts
Posted
Dec 20, 2020
Closes
Jan 19, 2021
Focus Areas
Environment
Position Type
Full Time

Assistant

Organization

Ceres is a sustainability nonprofit organization working with the most influential investors and companies to build leadership and drive solutions throughout the economy. Through powerful networks and advocacy, Ceres tackles the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.

For more information about Ceres, please visit: www.ceres.org.

About the Position

The Assistant role will work on one of Ceres teams; such as Company Network, Investor Network, or Policy Network.  Should you have a specific interest in one team over another, please note that in your cover letter.

The Assistant, Program Team role supports not only a Senior Director, but also other senior team members.  We seek an energetic, highly motivated and organized, self-starter to play a critical administrative and programmatic support role, both internally and externally.  This full-time position reports to a Senior Director and will be located in Boston, MA.  

Specific duties include, but are not limited to, the following:

  • Provide administrative and logistical support to the Senior Director:  
    • acting as a primary point of contact, prioritizing phone calls, correspondence, and meeting requests,
    • managing calendars/schedules, and
    • ensuring follow-through of specific activities and projects to completion; 
  • Support the Senior Director in setting agendas for meetings, taking and disseminating meeting notes, and ensuring appropriate follow-up; 
  • Attend internal and external meetings, as assigned, in order to take notes, identify next steps, and ensure follow-through of activities to completion;  
  • Assist in development and management of team planning, goal setting, and impact tracking, working in concert with Senior Director and project leads;
  • Support coordination, logistics, and management of team retreats, working closely with Senior Directors and project leads; 
  • Assist team in roll out and distribution activities of key reports and special projects;
  • Provide event and development activity support for Senior Directors, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed; 
  • Assist with planning, coordination, and logistics for Ceres annual conference, Investor Summit, and other organization-wide events;
  • Book travel, schedule meetings, and draft trip itineraries for Senior Directors; 
  • Process Senior Directors’ expense reports, reimbursements, and other finance-related administrative duties; and
  • Support engagements with network members, external partners, funders, and special projects, as necessary.
  • Travel to meetings and events, as required.

Qualifications

  • Minimum of one year relevant work experience in an office setting
  • Outstanding organizational and administrative skills. Experience as an assistant to a senior executive, a plus.
  • Demonstrated initiative and motivation, and ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
  • Strong organizational and time management skills, with keen attention to detail.
  • Highly developed communication skills, both written and verbal.
  • Excellent research and problem-solving capabilities.
  • Ability to work pro-actively, both independently and collaboratively with a team.
  • Proficiency with word-processing, spreadsheet, database, e-mail, and presentation programs.
  • Knowledge of, or experience with, sustainability issues, particularly understanding of the role of business, the investment community, and/or NGOs, a plus.
  • Familiarity with Salesforce, a plus.
  • Interest in being part of a diverse workforce and willingness to support Ceres’ Commitment to Inclusion and Equity

How to Apply

We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org.  Applicants should submit a resume, cover letter, a writing sample and a list of three references.  

Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.