Administrative Analyst I

San Francisco, California
Nov 06, 2020
Dec 06, 2020
Job Function
Accounting / Finance
Focus Areas
Medical Research
Position Type
Full Time
Degree Level
Experience Level

Position Definition:

The incumbent will provide Pre and Post Award support to the Contracts & Grants Department (C&G) and the VA Research and Development (R&D) Office to ensure that all active awards have full VA Research and Development Committee (R&DC) approval.  Provides support in sub-award processes by working with PIs on invoices and getting materials to accounting for payment.  Provides support to C&G by updating submission database for all submissions along with Solomon updates on active awards. Create Purchase Orders for the sub-award agreements.

Essential Functions:

  • Oversee and complete VA Research Approval Process including verifying all documents, approvals by committees, and scheduling projects for R&DC approval.
  • Routinely meet with R&D staff and act as liaison for C&G analysts on specific issues.
  • Keep submission database updated on proposal submissions and review status
  • Oversee sub-award invoicing and payments by working with PIs to obtain approval and submitting to accounting for payment
  • Provides support to C&G and management by monitoring all active awards for compliance and approvals by date
  • Maintains the electronic files for NCIRE awards at R&D Office
  • Provides ad-hoc support to C&G analysts as needed for scanning, filing and follow up with PIs as requested
  • Maintain active/closed projects in Solomon in concurrence with R&DC database
  • Perform other related duties as assigned

Job Requirements:

  • AA degree in business administration, and 1+ years' experience in administrative analysis or operations research, or an equivalent combination of education and experience with MS Office programs, interest and ability to learn new applications
  • Strong interpersonal, written/oral communication and organizational skills
  • Demonstrated financial management skills
  • Strong problem solving skills
  • Effective organizational skills
  • Strong accuracy and attention to detail
  • Ability to work independently as well as part of  a team
  • Ability to prioritize workload to ensure deadlines are met
  • Ability to work well under pressure and in an extremely fast paced environment

For more information about NCIRE -- The Veterans Health Research Institute or to apply for this exciting opportunity, please visit us at You may apply directly, by cutting and pasting the below link into your browser:

NCIRE --The Veterans Health Research Institute is proud to be an Equal Opportunity Employer.

  • Per San Francisco's Fair Chance Ordinance, NCIRE - The Veterans Health Research Institute will consider qualified applicants with criminal histories