Adult Services Program Associate

Palo Alto, California
Up to $39,000 per year plus employer paid group health benefits
Oct 28, 2020
Nov 27, 2020
Adult Services Program Associate
Focus Areas
Healthcare, Human Services
Position Type
Full Time
Degree Level
Experience Level


Kara seeks an individual who desires to be an integral member of our team providing bereavement support to grieving individuals affected by the death of a significant relationship.

Please Submit COVER LETTER and RESUME to

The Adult Services Associate will work under the supervision of the Adult Services Director to ensure efficient and effective operational, technical, and administrative support for all client services - peer grief groups, one-on-one peer grief support, workshops, and volunteer coordination and engagement. The position also provides exciting opportunities to plan and/or lead virtual volunteer group training for ongoing development, grow our Young Adults Program through the use of social media, and implement other innovative techniques to enhance our virtual offerings. Duties will include, but are not limited to, the following

Essential Job Duties/Responsibilities

  • Provide direct administrative support in maintaining the Adult Services records management system including client and volunteer information entry and tracking, group management and attendance, wait-list monitoring,  surveys,  evaluations, service statistics, and closing clients.
  • Provide operational support for ongoing small and large group volunteer meetings such as running monthly reporting and creating monthly small group supervision attendance and client tracking sheets.
  • Provide operational support for client and volunteer workshops, volunteer training, special projects including communications and marketing, enrollment, attendee management, and day-of logistical operations.
  • Provide client service support by assisting with client communications through email, monitoring new virtual client paperwork for signature and submission, and issuing zoom invites for intakes.
  • Plan, develop, and execute ongoing relevant and innovative virtual training opportunities for volunteers with the assistance of current Kara volunteers and under the direction of the Program Director.
  • Regularly update the online Resources Library for volunteers, post to the Kara Volunteers FB Group, and seek innovative ways to grow the Young Adults program through virtual initiatives.
  • Provide general technical support to volunteers and clients in setting up zoom accounts, managing password resets, and troubleshooting for technical issues that arise.
  • Assist with agency-wide client service operations in collaboration with other Kara staff as needed.
  • Conduct client service intakes as needed.
  • Other administrative and technical support duties as assigned.

Required Qualifications

  • Associates Degree or equivalent
  • Commitment to Kara’s mission, vision and guiding value of compassion
  • Strong command of the English language both verbal and written
  • Operational and administrative support experience
  • Flexible, resourceful and innovative; strong initiative and follow-through skills
  • Excellent interpersonal skills; a team player and a team builder
  • Quick to learn and implement new ideas with a self-awareness and willingness to ask for assistance in a timely fashion
  • Ability to work successfully under pressure, problem-solve, and to handle competing priorities with minimal supervision in an organized, thoughtful manner
  • Possesses a positive attitude while delivering high quality service with compassion and patience
  • Ability to embrace and maintain confidentiality with a high standard of professionalism and integrity
  • High proficiency with G suite and comfort with Microsoft Office, Adobe Sign, and other Database applications; ability to learn new technology with ease
  • Expertise with Zoom to the level of being able to properly troubleshoot technological issues on either PC or Mac; Ipad and familiarity with other tablets a plus
  • Experience leading groups on Zoom using advanced features such as breakout rooms, share screen, etc.
  • Proficient in social media including Facebook, Instagram, Meetup, and others
  • Ability to work up to two evenings per month and weekends periodically

Preferred Qualifications

  • Bi-lingual in English and any other language
  • Experience developing and/or leading group trainings
  • Success in helping to grow other programs
  • Experience as a Kara volunteer or similar program requiring understanding of grief support structures
  • Non-profit / Social Services / Health Care experience

Compensation & Benefits

  • 30  hours per week (non-exempt)
  • $22 - $25 per hour
  • Group health benefits option (medical, vision, dental) plan
  • 403b and FSA options (employee paid)

Please Submit COVER LETTER and RESUME to

Adult Services Program
Peer-based services offer emotional support to those grieving a death or coping with a terminal illness (their own or another's). Our peer support model advocates listening, speaking, and acting from the heart in service to others with the goal of providing compassionate, non-judgmental support. Services include:
- Individual Peer Support
- Group Peer Support
- Consultations
- Workshops


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