Parish Administrator

Location
Lagrange, Georgia
Salary
Around $18,000 per year + vacation time
Posted
Oct 19, 2020
Closes
Nov 18, 2020
Position Type
Part Time
Degree Level
Some college
Experience Level
Administrative

Accountability: Reports to the Rector

Hours: Monday thru Thursday, 9-4; Friday, 9-12

School Year: Summer (Memorial Day thru Labor Day): 

An hour’s lunch may be taken Monday thru Thursday

Responsibilities include to be a knowledgeable and warm presence in daily parish life; occasional secretarial assistance to the rector; office and building administration; publishing communications from the parish; maintenance of parish records; Security; Assists the ministries of the parish as needed, with oversight from the rector.

Areas of Accountability:

A Knowledgeable and Warm Presence in Daily Parish Life

  • Answer phone calls and route to appropriate party or deliver messages in a timely manner.
    • Manage a cadre of volunteer receptionists by assigning times and answering the phone during office hours when no volunteer is available.
  • Communications from the church are handled with dignity, respect (including confidentiality), and warmth.
  • Is knowledgeable of the church and answers or refers incoming requests for information.
  • Handles correspondence – i.e. emails, letters, newsletters, bulletins, faxes, requests for information, etc. – in a timely manner.

Office and Building Administration

  • Responsible for office supply purchase, requests for equipment maintenance, and adherence to budgeted costs.
  • Researches and makes recommendations to vestry concerning purchase of equipment.
  • Assures smooth flow of communication from rector and vestry to other staff members.
  • Maintains master parish calendar and acts as liaison to persons requesting use of facilities, mailing lists, birthday and anniversary calendars.
  • Makes arrangements with service personnel, delivery persons, and outside contractors as needed.
  • Orders cleaning and restroom supplies as needed.
  • Provide requested information.
  • Securely and confidentially log and store checks collected from mail and in person
  • Give out and collect check request forms

Publishing Communications from the Parish

  • Create and print items for worship
    •  Bulletin, both weekly and special events
    • prayer lists and other items needed for worship
    • Eucharistic Visitor Lists
    • Prayer List updates
  • Assist with special mailings like stewardship, etc.
  • Monthly printed newsletter
  • weekly E-Lion (MailChimp)
  • periodic website updates: pages, calendar, etc (WordPress)
  • Makes sure that memorial acknowledgements come before the rector and are sent in a timely manner.

Maintains parish records

  • Protects the confidentiality of parishioners and employees.
  • Maintain parish membership records i.e., communicants, baptized persons, confirmands, transfers in and out, marriages, deaths, etc.
  • Research membership status and requests membership letters and responds to requests for membership from other churches.
  • Works with the Clerk of the Vestry and heads of committees to maintain parish records of minutes and other matters pertaining to committee work

Security

  • Carefully puts away items of a confidential nature and sees that office is secured when leaving.
  • Turns off equipment, lights and locks doors when leaving building last.

Assist the Ministries of the Parish

  • Long-term, regular duties/commitments are decided with coordination and approval from the rector so as not to overwhelm the staff/disempower the volunteers.
  • Current long-term, regular duties under this heading:
    • Coordinate with local Meals on Wheels and develop routes for the drivers, as well as scheduling drivers and substitutes.
    • Work with 1st Sunday Breakfast Volunteers to coordinate supplies and to schedule the teams
    • Coordinate with “Helping Hands” for receptions
    • Schedule the sexton for events: parish and rentals
    • There are other occasional duties that fall under this category, to be assigned in coordination with the rector.

Familiar with needed computer programs

  • WordPress website builder
  • Publisher or similar for bulletins and newsletter MailChimp
  • Email and general word-processing

For enquiries and to apply send a resume to: The Rev. Allen Pruitt  allen@stmarkslg.org

Additional notes:  Members of the church are not eligible for this position.