Finance Manager

PURPOSE OF POSITION:  The Finance Manager is responsible for assisting in the overall financial operations of the organization, primarily in supervising the general ledger and accounts receivable areas.  This position is responsible for collecting, analyzing, verifying and reporting financial information in an accurate and timely manner with adherence to generally accepted accounting standards rules and policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Covenant House Georgia reserves the right to unilaterally modify, remove, or add to any of the following:

• Take primary responsibility for grant and program related income.
• Assist in monthly/quarterly processing of grant billing (federal, state, local, foundation and corporate).
• Assist in preparation of monthly/quarterly/annual grant expense progress reports.
• Serve as primary liaison for parent organizations and reconciling intercompany accounts.
• Take primary responsibility to ensure that all deposits are made within three days of receipt and coded and uploaded accurately in the Deposits module.
• Co-manage all youth savings accounts, assist in reviewing monthly balances and reporting to program Coordinators and Case Managers.
• Assist in preparation of monthly bank reconciliations, various balance sheet accounts, and preparation of account analysis.
• Assist with month-end closings of bank accounts, accounts payable and accounts receivable and other accounts as needed.
• Monitor and reconcile all prepaid and general ledger accounts.
• Monitor and reconcile all accounts/contributions receivable accounts.
• Assist with preparing and distribute monthly management reports (e.g. general ledger detail, budget vs. actual reports, etc.)
• Prepare and/or review general ledger journal entries.
• Research and correct account discrepancies.
• Supervise weekly preparation of vouchers presented for payment and ensure proper approvals are obtained and general ledger account codings are accurate.
• Serve as a backup to the Finance Coordinator position in processing of invoices into the Accounts Payable module.
• Perform payroll reconciliation for both staff and senior management payrolls.
• Prepare detailed analysis of the Executive Director’s travel expenses on a quarterly basis for review by the Director of Finance which are then submitted to the Chairperson of the Board of Directors for review and sign-off.
• Assist with the preparation of financial statements and reports to the Board of Directors.
• Attend Finance Committee meetings and prepare meeting minutes.
• Assist and serve as the secondary lead on the annual audit.
• Prepare audit workpapers as required and work with external auditors for program audits, year-end financial audit, and 990 preparation.
• Assist Director of Finance with special projects.
• Fulfill other responsibilities and tasks as requested by the Director of Finance. 
• Ability to:
  • uphold Covenant House Georgia standards of conduct, policies and procedures at all times
  • Model appropriate, professional behavior for staff to establish and maintain superior services to youth in a safe and inviting atmosphere.
  • ensure compliance of files in accordance to specific city, state and federal guidelines
  • participate in other Covenant House Georgia programs and activities as required
  • establish and maintain an effective working relationship with co-workers, supervisors, representatives of other agencies, and the public
  • effectively communicate, verbally and in writing, with both internal and external individuals and/or businesses
  • respond in a timely manner to emergencies and resolve issues
  • work a flexible schedule as needed
  • work standing, walking, and/or sitting a minimum of 8 hours per day/shift
  • travel as needed for training or to fulfill job requirements
  • perform all other duties as assigned

SUPERVISORY DUTIES:  This position supervises the Finance Coordinator position.

EDUCATION AND EXPERIENCE:  Bachelor's degree in Accounting, Finance or related field with five or more years related experience required; ability to work both independently and collaboratively; excellent organizational skills and attention to details; proficient in Microsoft Office; strong Excel skills; Infor Lawson experience is a plus; non-profit accounting background is a plus.