Development Associate

San Francisco, California
Sep 24, 2020
Oct 24, 2020
Position Type
Full Time

Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 5,000 students ages 3-18 each year through residencies in world dance, music, spoken word, poetry, theater arts, visual arts, and media arts.

We believe that access to sustained, sequential instruction in an art form should be part of every young person’s education and development. Because of ongoing disparities in such access, we advance equity by prioritizing partnerships which allow us to work with historically underrepresented groups including Black and Brown communities, low-income communities, immigrant communities, indigenous communities, and LGBTQIA+ communities.

Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff.


Reporting to the Director of Development, the Development Associate has duties in individual giving, as well as administratively supporting the whole of Workshop fundraising. In the area of individual giving, the development associate is responsible for annual fund fundraising, gift processing and acknowledgment, and event planning and support. In the area of institutional giving, the development associate will provide support in prospect research, and grant award processing and tracking. This role will also have responsibility for maintaining accurate records in our databases across all fundraising efforts. This is a full-time, exempt position with a salary of $55,000. This position is currently remote, but will eventually return to the office.

Major Responsibilities:

Annual Fund (60%)

  • Raise funds to meet goal set for annual fund in the yearly budget (~$60,000/year) 
  • Manage a donor portfolio of mid-level donors; create individualized cultivation plans for each donor
  • Create and execute strategies to reach the annual fund goal, comprised of the fall & spring mailed campaigns, board giving, showcase fundraising, community events, monthly recurring gifts, and corporate matching gifts
  • Draft and execute annual appeals (direct mail, email, and social media) and annual appeal stewardship (thank you letters, calls, emails)
  • Plan, manage, and execute fundraising events
  • Create and track donor/funder information including gift receipts and processing, recognition lists, in honor/memory of listings, requests for anonymity, etc.
  • Manage annual fund budget and track annual fund expenses against the budget
  • Oversee the development presence on the website and social media channels
  • Identify annual fund donors who have major donor capacity and create a transition plan with the director of development
  • Provide content for annual report, newsletter, and other fundraising relevant publications
  • Manage volunteer and board-related activities regarding annual fund

Events (20%) 

  • Develop and implement annual fund, community, and celebration events to engage current and prospective donors at different giving levels 
  • Coordinate logistics for the events to ensure an exceptional donor experience, with a focus on cultivation and stewardship
  • Execute publicity for assigned events
  • Manage any event committee activities, including meeting coordination and facilitation, duty assignments and support
  • Manage vendors and consultant contracts related to assigned events

Grants (10%)

  • Maintain grant records in Salesforce and Google Drive
  • Process all incoming grant awards in partnership with the grants manager
  • Assist the grant manager and director of development in tracking grant award deliverables

Administrative (10%)

  • Maintain accurate and complete development related-records, including data entry, scrubbing, and reporting in Salesforce and other development documents
  • Attend, schedule, and record Fundraising Committee meetings
  • Produce weekly giving reports and update fundraising plan numbers


Required Qualifications:

  • Two years of work experience in fundraising, sales, or a customer-facing role
  • Commitment to, and a strong belief in, the value of arts education for all youth
  • Experience, or strong interest, in anti-racist practices
  • High degree of independence, initiative, responsibility, and capability in managing projects; you can see a project through from concept to completion with minimal direction from the director of development, and you can manage multiple projects, events, deadlines, and other responsibilities of varying complexity and importance at any given time
  • Excellent written and verbal communication skills, including strong interpersonal skills, emotional intelligence, and the ability to craft compelling marketing materials
  • Ability to understand, represent, and communicate about a wide variety of perspectives using asset-based language, especially those of Black, Indigenous, and POC youth and communities
  • Excellent analytical thinking and computer literacy skills; experience working with Salesforce, Google Suite, Mailchimp, Wordpress, and/or other databases
  • Very strong initiative and ability to learn, contribute, collaborate, and be self-motivated in a collegial work culture that is committed to anti-racist practices and excellence

  • Ability to manage and coordinate with multiple stakeholders, partners, and staff, ensuring their buy-in, participation, and ability to deliver on project needs
  • Ability to manage sensitive information in a confidential manner
  • Ability to be in office on a regular basis (position currently remote)
  • Ability to work weekends and/or evenings as needed 

  • Located in the Bay Area and/or willingness to relocate (the Workshop is not able to reimburse moving costs)

Preferred Experience and Qualifications: 

  • Direct experience in annual fund or individual giving fundraising
  • Experience in event planning
  • Experience in marketing

Workshop benefits include:

  • Comprehensive medical, vision and dental insurance for employees and their dependents – 100% Medical KP Plan covered by Performing Arts Workshop
  • 403(b) retirement plan
  • Life and Disability Insurance
  • Generous Paid Time Off — minimum of 20 days, as well as 11 holidays
  • Learning & Growth budget
  • Sabbatical eligibility after 7 years of continuous employment

To apply for this role:

Applications will be accepted until the position is filled. Please submit a cover letter and CV/resume to Allison Thompson, Director of Development, at Please use “Development Associate application” in your email subject line. The cover letter should speak to how you write about communities you are a part of, and how you write about communities you/are not a part of, and why anti-racist practices are important for you as an individual and for a larger organization. The cover letter should also include information such as what qualifies you for this position, what interests you about the position, how you would be successful in this position, and/or what connects you to the Workshop’s mission. We will consider content, grammar, and spelling in cover letters. Please be sure to proofread your submissions. 

Applications can also be faxed to 415.776.3644 or mailed to:

Performing Arts Workshop

attn: Allison Thompson

768 Delano Ave

San Francisco, CA 94112


Candidates advancing through the interview process will be asked for references. The Workshop will make accommodations for references in multiple languages, as well as references from hearing and visually-impaired individuals.

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.

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