Operations Manager

Location
Atlanta, Georgia
Salary
$45-50K per year + benefits
Posted
Sep 14, 2020
Closes
Oct 14, 2020
Focus Areas
Human Services
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
Not willing to travel
Experience Level
Professional

 

                                                            JOB DESCRIPTION

Title:   Operations Manager

Education/Qualifications:  Bachelor's Degree or extensive work experience

Salary:  $45-50K with benefits    

Location:  Atlanta, GA

Type:  Full-Time Position/Exempt

JOB DESCRIPTION:

The Georgia Asylum & Immigration Network (GAIN) is a nonprofit organization that provides free legal representation in immigration matters to persecuted asylum-seekers and immigrant victims of human trafficking, domestic violence and sexual assault.  For 15 years, GAIN has been a leader in immigration legal services in the non-profit sector.

GAIN is looking to add their first Operations Manager to join their innovative, client-centered, action-oriented team.  The Operations Manager will be responsible for ensuring business operations related to finance, human resources, office facilities and technology continue to operate in a timely, organized and accurate manner in accordance with organization policies, procedures and legal obligations.

RESPONSIBILITIES:

Finance/Accounting:

  • Performs accounting support, analytical and administrative tasks.
  • Performs accounting support and bookkeeping tasks related to the tracking of revenues and expenses related to the federal grant requirements.
  • Process payroll in online payroll application and maintain employee database.
  • Manages accounts receivable to ensure that payments are applied to outstanding invoices.
  • Ensures systems and billing technology are up to date to assist federal grant reporting.
  • Reconciles and coordinates the collection of receipts, invoices and statements from vendors and perform data entry of transactions.  Ensure vendors are paid timely.
  • Process and deposit incoming checks.  Data entry of transactions.
  • Coordinate, prepare and provide pertinent information for external accountant and auditors.

Grants Administration:

  • Provide assistance with financial reports and supporting documents for all grants, funding and contracts.
  • Prepare documentation needed for reimbursements for government funding and all funding.
  • Organize and maintain electronic grant documents in a shared file for federal funding and all funding.
  • Assist with the preparation of data for grant applications and reports.
  • Prepare grant reimbursements, if any, to vendors or subcontractors.

Human Resources:

  • Assist in carrying out various human resources programs and procedures for all company employees.
  • Maintain employee human resources files ensuring all paperwork is filled out and filed appropriately.
  • Assist with recruitment and onboarding of new employees.
  • Performs Human Resources customer service by answering employee requests and questions.
  • Manage all employee benefits including vacation, health insurance, short term disability and retirement.
  • Conducts audits of payroll, benefits and other Human Resources programs and recommends actions or changes.
  • Oversight and implementation of staff training and retreat and input on Board retreat.
  • Oversight of periodic tax filings for contractors and employees.

Office and Operations Management:

  • Order and procure supplies, equipment, and furniture and related maintenance.
  • Serve as liaison to landlord, bank, liability insurance agent and others to help with the flow of operations.
  • Coordinate IT services with outside IT consultants.
  • Provide logistical support for Board and staff meetings.
  • Ensure proper filing of corporate documents with relevant state and federal agencies.
  • Ensure filing of all insurance documents
  • Oversee risk mitigation and prevention organization-wide, including procurement of annual insurance policies.
  • Oversee office needs including furniture, computers, telephones, office supplies, lease administration and others.
  • Maintain website and website administration (experience with WordPress preferred).

Program Assistance:

  • Assist program staff with volunteer coordination and tracking of volunteer hours
  • Perform Data entry for reporting purposes (as needed).
  • Conduct reporting quarterly for various federal funding pertaining to client data.

Qualifications

The Operations Manager must be committed to GAIN’s mission and have a passion for assisting immigrant clients.

Specific skills and requirements include:

  • A Bachelor's degree or extended work experience.
  • At least two years office experience, preferably in the nonprofit sector
  • Above-average proficiency in MS Office (especially Excel)
  • Proficiency in Salesforce. 
  • Ability (and desire) to quickly learn several software programs and online applications
  • Proficiency in basic technology set up, solutions and problem solving.
  • Knowledge of financial systems – QuickBooks familiarity preferred.
  • Knowledge of various systems preferred (Salesforce, SurePayroll, WordPress, Bill.com, GoToMeetings, Zoom, Google Suite, Powerpoint)
  • A proven ability to exercise discretion and independent judgment.
  • A demonstrated attention to detail and organization.
  • Ability to communicate effectively both in written format and oral presentation.
  • Ability to multitask, be organized and establish priorities.
  • Exhibits initiative, responsibility, and flexibility.
  • Ability to work effectively in collaboration with diverse groups of people
  • Passion, idealism, integrity, positive attitude, mission-driven, and self-directed

To apply, please send resume and cover letter to:  jobs@georgiaasylum.org

GAIN is an equal opportunity employer. We strongly encourage and seek applications from people of color, including bilingual and bi-cultural individuals, as well as members of the lesbian, gay, bisexual and transgender communities. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

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