Grants Manager

Oakland, California
$8,895.47 - $11,344.67 Monthly
Sep 02, 2020
Oct 02, 2020
Focus Areas
Position Type
Full Time
Degree Level
Experience Level

The Position

The East Bay Regional Park District is a system of beautiful parklands and trails in Alameda and Contra Costa Counties.  The District is currently seeking passionate individuals to join and become part of this great organization.  The Grants Manager, under general direction, will administer the District's public grants program to include initiating and managing outside funding contracts and those conferred under the District's local grants program.  This individual will design and implement key programmatic efforts to educate project staff and leadership on public funding opportunities, coordinate funding strategies, and work closely with key senior staff within the District. This position also serves as the District's technical authority on grants administration for internal matters and assumes technical representational responsibilities in external grant administration matters.  Ideal candidates for this position will be technologically savvy problem solvers with superb attention to detail and a customer-focused approach.

What You’ll Be Doing
The Grants Manager is the Park District’s representative, both internally and externally, for all matters related to grants. You will be managing a complex program of 180 grants valued at over $145 million. You will manage multiple assignments from writing new grant applications and authorizing Board Material to negotiate and executing new grant contracts with outside agencies. You will be working with interdepartmental staff and outside agencies to implement grant projects while maintaining accounting and audit standards.

Vacancy Situation
The District currently has one vacancy located at the District administrative office in Oakland.  The hiring pools established as a result of this recruitment will be used to fill the current vacancy and additional vacancies that may occur during the one-year life of the hiring pools.

We Are Looking for Someone Who
Has a significant amount of productive capacity, good time management, and the energy necessary to handle a demanding workload. The person must have both the strategic vision for funding possibilities plus the ability to address the countless details required to successfully implement grants.

A Few Reasons Why You May Love This Job
You like being in the center of the action with critical deadlines, but also the significant rewards from funding and completing large projects and programs with high visibility by the Board and the public. If you like taking the project lead and collaborating with everyone it takes to complete it from the public to the staff to management and the Board, you will love this job.

Our Values:

  • Respect: We honor each other, the park users we serve, and the land we steward.
  • Resilience: We creatively adapt to change. We address challenges with empathy, perspective, and determination.
  • Relationships: Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
  • Responsiveness:  We communicate openly, honestly, and reliably.
  • Transparency: We hold the public's trust through meaningful stakeholder engagement and unfettered access to timely and reliable information on decisions and performance.

Essential Functions In the capacity of the District's principal investigator for all grant awards:

  • Researches and investigates potential grant programs;
  • Evaluates the eligibility of District projects;
  • Coordinates with various District staff and prepares grant applications, proposals and subsequent funding contracts;
  • Monitors progress includes managing grant agreements and contractors. 
  • Coordinates environmental requirements and funding from a wide variety of sources for capital development projects.
  • Also supervises cooperative funding agreements and one or more financial support employees in the periodic preparation of required financial reports and prepares required final reports to close out grants. 
  • The District's public grants program typically exceeds $20 million in ongoing outside funding contracts and is a critical supplement to the General Fund and Bond Measure funds.
  • Administers the District's Local Grant program that distributes Bond Measure funds to cities and county services within the District's regional boundaries. 
  • Funds are distributed on a per capita basis and typically exceed $100 million in total. 
  • Reviews requests, determines eligibility, authorizes disbursements, prepares necessary financial documents and monitors the appropriate reporting by receiving agencies and organizations.
  • Integrates the grants program with Legislative, Governmental programming, and Acquisition and Development programs and priorities. 
  • Maintains a knowledge of state and federal legislation as it pertains to public funding. 
  • Coordinates with Governmental Affairs to maintain close relationships with senior grant administrators from funding agencies;
  • And to work with public agency partners to develop grant programs and guidelines. 
  • Works collaboratively with General Manager's office or Designee to define, recommend and coordinate funding strategies by providing informed timely advice and strategic information on funding opportunities – including ballot measures and legislative initiatives.
  • Maintains all pertinent records, files and documents;
  • Assures completeness and accuracy consistent with external and internal audit requirements. 
  • Prepares for and responds to single audit requirements on all Federal grant programs. 
  • Regularly coordinates grant administration matters with internal acquisition, planning, design, operations, legal, governmental and financial staff and maintains regular and recurring contacts with various external grantors. 
  • Speaks authoritatively on grants administration matters as a representative of the District.

Other Duties and Functions:

  • Supervises one or more support employees performing the full range of supervisory functions, i.e., selection, direction, performance management, leave administration, employee and labor relations, and assures workplace safety.

Minimum Qualifications
Education:  A Bachelor's Degree from an accredited college or university in business or public administration or a related technical or scientific field; and
  Four years of experience in public sector administration.  At least two of the four years should be as a grants or contract administrator.  Supervisory experience is desirable.
Substitution:  A Master's Degree in business or public administration may be accepted as an equivalent to a maximum of one of the required four years of experience.


Additional Information

Knowledge of:

  • Thorough knowledge of the granting process to include identifying available sources, marketing techniques, preparing documentation and reports, project management, environmental requirements, and overseeing the entire administrative process.

Skills in: 

  • Demonstrated skill in successfully generating significant grant funding resources and maintaining adequate financial oversight. 
  • Well developed verbal and written communication skills and the ability to work cooperatively with divergent groups are also required.

Ability to:

  • Ability to work under pressure and meet deadlines. 
  • Ability to establish professional relations with other departments and various outside agencies.
  • Ability to direct, evaluate, and supervise work of assigned personnel. 

Conditions of Employment:

  • A valid California State driver's license is a condition of initial and continued employment in this position.
  • This position is in the Management group and is exempt from the provisions of the Fair Labor Standards Act (i.e. is not eligible for overtime);
  • In addition to the regular work schedule, this position may require availability to work evenings and/or weekends.
  • Once a job offer is made, the selected candidate must pass the Park District's Level 1 background check, which consists of Department of Justice (DOJ) fingerprinting, FBI fingerprinting, professional references, and education verification.
  • Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment. The probationary period for this position is one year.

Application materials for this position consist of two (2) required parts:

  1. East Bay Regional Park District application submitted on online, and
  2. Completion of the supplemental questions.

Apply prior to the closing time of the job announcement and allow at least an hour to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY.   Our online application system is provided by NeoGov. If you have problems while applying online, please contact the Help Desk toll-free at (855) 524-5627.

Notification:  All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your account to view your current application status and notifications.

Selection Process: The application material for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for interview or testing. The Park District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment. The individual chosen for hire must be able to pass a fingerprint background check prior to employment. The probationary period for this classification is twelve (12) months.

Special Testing Arrangements:   If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at   (510) 544-2154.

Tentative Date of Examinations*:

Oral Panel Interview: During October 2020

*This is a tentative timeline and subject to change based on the current COVID-19 pandemic and the Shelter In Place Orders mandated by Alameda and Contra Costa Counties, and the State of California

Equal Opportunity Employer:

The East Bay Regional Park District, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.