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HRIS Administrator / HR Generalist

Employer
Meals On Wheels of San Francisco
Location
San Francisco, California
Salary
Salary is competitive and commensurate with qualifications and experience. Generous benefits package
Closing date
Sep 23, 2020

The HRIS Administrator/Generalist primary responsibilities is ensuring all payroll/employment data is entered into our HRIS (OnePoint) accurately and timely on a regular basis, works closely with our Senior Accountant to ensure payroll is processed on a timely and accurate bi-weekly basis as well has providing HR Generalist support that includes creating reports on a regular and as needed basis as well as processing HR related invoices.

The HRIS Administrator/ HR Generalist will be part of a team who provides additional support that includes monitoring/auditing online HR files to ensure compliance, providing generalist support as well as assisting with employee recognition events.

DUTIES AND RESPONSIBILITIES: Under the supervision of the Director of Human Resources, and in accordance with the provision of the MOWSF Employee Handbook, the HRIS Administrator/HR Generalist:

  • Enters all personnel related data (new hires, employment status changes, benefits changes, terminations, garnishments) into our HRIS accurately and timely on a regular basis.
  • Working with our Senior Accountant by providing necessary documents via the updated payroll spreadsheet to ensure the bi-weekly payroll is processed on a timely basis.
  • Working with HR colleagues and the Senior Accountant updates and maintains the various tables in OnePoint including benefits, departmental, job descriptions, etc.
  • Audits all incoming paperwork to ensure all information is accurate prior to input.
  • Submits healthcare and retirement paperwork to relevant vendors to ensure timely enrollments, changes and terminations.
  • Ensures that all HR related online files are up to date which include running audit reports for time-sensitive items such as I9 compliance, licensures included but not limited to Driver’s license, clinical license, training requirements, as well as working with Finance department on conducting a healthcare/retirement paperwork audit on a semi-monthly basis to ensure our databases/enrollments/contributions’ are up to date.
  • On a monthly basis updated the Staff New Market Tax Credit Roster to ensure it is up to date and works with HR colleagues on obtaining required documents upon hire of new employees and submits confidential paperwork via the Novogradac portal.
  • Works with the Data Entry clerk to ensure data is stored in the correct Personnel E-File and when necessary in One/Point (to occur in late cy 2020).
  • Provides generalist support by answering benefit or payroll related questions that includes assisting staff with OnePoint issues such as answering questions, resetting passwords, downloading statements, etc.
  • Processes all HR related invoices/supporting documents and submits to Finance on a timely basis.
  • Is responsible for ordering Agency business cards and employee badges on an as needed basis.
  • Submits Unemployment Claims and documentation to vendor.
  • Provides support during agencies annual benefits open enrollment.
  • Working with HR Colleagues communicates important employment information during delivery of employment offers (e.g., benefits, compensation, etc).
  • Maintains the Agencies Staff Directory.
  • Other duties as assigned.

JOB REQUIREMENTS

  • At least 3 years of hands on experience inputting employment/benefits data into an HRIS required (preferably OnePoint).
  • Exceptional attention to detail required.
  • Previous experience in a HR or payroll role at warehouse/distribution strongly preferred.
  • PHR, PHR-CA, or SHRM-CP strongly preferred.
  • Previous experience at a non-profit preferred.
  • Demonstrates a deep and genuine connection to the MOWSF mission to ensure operational success so no senior in SF is hungry or alone.
  • A can do attitude and commitment to providing excellent customer service to staff, candidates, business partners, volunteers and clients.
  • Ability to work autonomously and use resources available to complete tasks timely.
  • Extensive knowledge of Federal, State and San Francisco employment/payroll laws.
  • Experience managing change in a rapidly changing and a growing, culturally diverse environment.
  • A demonstrated track record of managing and prioritizing multiple projects while meeting deadlines.
  • Excellent written and verbal communication skills.
  • Strong professional presence, ability to interact with various internal and external stakeholders and gain respect quickly.
  • Demonstrate ability to appropriately handle confidential information and sensitive situations in a reliable manner.
  • Demonstrated knowledge and expertise with MS products such as Excel and PowerPoint., Word and Outlook.

SALARY / HOURS/BENEFITS:  The position is Exempt is scheduled to work a 40-hour work week (Monday –Friday) Paid vacation and sick time are allowed and stated in the personnel manual. Health and dental insurance is paid by employer. Other optional fringe benefits are available in accordance with MOWSF personnel manual.

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