Operations Assistant

The Operations Assistant will provide programmatic and administrative support to the senior management team. Operational duties include updating staff files, organizing and filing grant related documents, screening potential employees, and creating new hire files. Typical programmatic duties include managing student data, purchasing and tracking program supplies, maintaining staff calendars, and support site-level events.

As an Operations Assistant you will:

• Coordinate HR responsibilities and processes 
• Manage the organization’s scholarship database
• Audit and maintain human resources-related paper and electronic filing systems
• Support the development and implementation of annual volunteer recruitment, management, and retention plans
• Assist the Executive Director with the research and development of HR related policies and procedures
• Carry out administrative duties
• Complete special projects at the request of the organization’s leadership
• Create and maintain a system for filing and archiving 
• Manage the qualitative and quantitative data for the programs department
• Track and when necessary enter data (surveys, academic grades etc.)
• Compile data for evaluator and grant reports
• Serve as the power user for the Virtual Scholarship Center Database

• Manage the curriculum and supplies maintenance of the Programs Department
• Monitor and manage the inventory processes for program supplies and technology
• Support Partnership Management through the creation of MOUs, Invoices, Scheduling and Reporting to ensure partnership efficiency

This job might be for you if:

• You are committed to working for an organization that brings about positive change.
• You are an energetic self-starter who enjoys working in a fast-pace environment and have successfully handled multiple projects at the same time.
• You demonstrate a Proficiency in Microsoft Office suite, QuickBooks, and the use and troubleshooting of standard office equipment
• You pay attention to details. You like to ensure that things are done right 100% of the time.
• You are an excellent communicator and it shows in both your written and verbal skills.