Human Resources-Payroll Assistant

Position:          Human Resources-Payroll Assistant

Reports to:      Director of Human Resources

Department:    Human Resources - Finance

Location:         Tucker Office

FLSA:               Exempt

Job Summary: The Human Resource Assistant will perform administrative tasks and services including reviewing job applications from prospective employees, managing and overseeing records, and generating reports to support effective and efficient operations of the Wellroot Human Resource department. This position reports to the Human Resource Director.

Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Director.
• Communicates changes affecting benefits coverage—such as changes in employment status, changes in family status, and changes to dependents and beneficiaries—to insurance brokers, carriers, plan administrators, and other vendors and systems.
• Ensures that new and accurate job descriptions are written when new positions are created and filled.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists with planning and execution of special events such as benefits enrollment and organization-wide meetings.
• Assists with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Coordinates payroll to the general ledger and monthly bank statements.
• Reviews and reconciles all quarterly and annual payroll tax returns prepared by Third Party Provider.
• Performs other duties as assigned.

Requirements:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications

Education and Experience:

• Associate’s degree in related field required.
• Three years of office experience preferred, with at least one year in human resources highly preferred.

Working Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. May be subject to imposed deadlines.  General office environment: some stress may occur in meeting required deadlines. This position uses office equipment, software systems and a computer approximately 70% of the workday.

How to Apply:

Please email (no phone calls) your resume using the following guidelines:

• Email: WeWork@wellroot.org
• Subject line: {Name of Position}
• Cover letter should include (in bulleted form): Experience and qualifications for this position
• Specific Salary requirements
• Potential Start Date