DEVELOPMENT ASSISTANT/ASSOCIATE, PRINCIPAL GIFTS

Location
Palo Alto, California
Posted
Oct 04, 2019
Closes
Nov 03, 2019
Focus Areas
Healthcare, Human Services
Position Type
Full Time

DEVELOPMENT ASSISTANT/ASSOCIATE, PRINCIPAL GIFTS

ABOUT THE ORGANIZATION: At the Lucile Packard Foundation for Children's Health, we are a team of dedicated individuals with a shared commitment to helping kids and families live healthier lives.

We do this by:

  • Fundraising for Lucile Packard Children's Hospital at Stanford and the maternal and child health programs of Stanford University School of Medicine.
  • Raising awareness of children's health issues.
  • Promoting a system of care that improves the lives of children with special health care needs and their families.

ABOUT THE TEAM: The Principal Gifts team is growing in order to cultivate and steward a robust portfolio of approximately 500 donors and prospects who have the potential to give gifts of $10M or more. The Foundation is currently in the quiet phase of a campaign, which will allow for the continued growth of Stanford Children’s Health as a leader in pediatric and obstetric care and research. This is a time when innovation in child and maternal health is flourishing, and the Principal Gifts team will drive the most transformative gifts to the Hospital and School of Medicine.  

DESCRIPTION: The Development Assistant/Associate provides general administrative and program support for the Principal Gifts Team. This requires quickly understanding team members’ work styles and preferences, as well as the ability to prioritize and efficiently execute concurrent tasks. The Development Assistant/Associate must be resourceful and be able to act in an independent and anticipatory manner, completing numerous routine and detailed activities on a regular basis, while also proactively assisting with the team’s emergent needs. The position will report to the Program Manager, Principal Gifts and will collaborate closely with the Program Manager, administrative peers, and others to fulfill the duties associated with providing support to the Principal Gifts Team.

We are open to scoping this role as either an Assistant or Associate position, and encourage applicants who exceed the qualifications to apply.

GENERAL POSITION DUTIES AND RESPONSIBILITIES

Portfolio and Database Management (~40%):

  • Draft and/or edit confidential prospect briefings, stewardship reports, funding proposals, and correspondence.
  • Coordinate, format, and execute mailings to prospects and donors, including pledge reminders, solicitation letters, and stewardship pieces.
  • Ensure strategic donor engagement and solicitation by reviewing with gift officers their donors listed to receive mailings and event invites from other teams, as well as their donors’ scheduled stewardship touch points.
  • Using the Foundation’s constituent relationship management database (Raiser’s Edge), retrieve and update information about prospects and donors, request assignments, and generate reports. Meet with gift officers on a weekly basis to review needed database updates.
  • As assigned, review, track, and report on funds and gifts, working with both the Principal and Major Gift Teams.
  • As assigned, conduct research on prospects and donors, in coordination with the Prospect Research Team.

Administrative Management (~40%):

  • Manage complex calendars, negotiate the needs of others requesting time with the Principal Gifts Team, and resolve scheduling conflicts with limited or no consultation.
  • Coordinate internal and external meetings and Hospital tours, including scheduling, setting agendas, booking conference rooms, arranging catering and travel arrangements, preparing and disseminating meeting materials, providing AV support, taking notes, and tracking on post-meeting action items.
  • Build a network of relevant contacts at the Children’s Hospital and School of Medicine, and stay informed of current university initiatives and activities.
  • Create comprehensive and professional slide decks as needed for meetings.
  • Help process and document donor gifts.
  • Assist with budget tracking and process expense reimbursements.

Event Support (~10%):

  • Work with the Events Team to compile invite lists for Principal Gift donor events. Assist at events when needed.
  • Help coordinate and execute Principal Gift donor events not supported by the Events Team.

Special Projects (~10%):

  • As a member of the Principal Gifts team, accept additional responsibilities and assist other departments or Foundation support staff as needed.
  • Recommend new approaches, procedures, and processes to effect continual improvements in efficiency of department and services performed.

NOTE:  We are a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with the Foundation’s business needs, and the Development Assistant/Associate will be required to perform additional and/or different responsibilities from those set forth above.

EDUCATION

Required:

  • Associate or Bachelor’s Degree or equivalent experience.

SKILLS, EXPERIENCE, AND JOB-RELATED REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

  • Minimum 2 years’ experience providing administrative support to a team. (required for Associate level)
  • Previous experience working in Development. (required for Associate level)
  • Strong project management skills and ability to independently manage multiple projects simultaneously. (required for Associate level)
  • Exceptional writing and editing skills with a mastery of grammar, spelling, and content structure, as well as a strong eye for organizing and visually displaying information and data in the appropriate format for the document.
  • Ability to exercise good judgment and to handle confidential and sensitive information with the utmost discretion.
  • Ability to take initiative and work independently in a team environment.
  • A demonstrated ability to produce efficient, error free work when performing a variety of functions, such as typing, text editing, data entry, file management, and calculations.  
  • Ability to work efficiently, juggle multiple projects simultaneously, meet deadlines, and achieve goals, all while demonstrating extreme organization, production of high quality work, and exceptional attention detail and follow-through in a fast-paced and busy environment.
  • Proven ability to be resilient and adaptable in the face of changing priorities.
  • Excellent interpersonal skills and ability to communicate and work collaboratively with diverse population groups (constituents, physicians, faculty, staff, vendors, etc.).
  • Advanced online research capabilities.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Regular and predictable attendance. Flexibility to work evenings and weekends on occasion and to travel within the Bay Area. Access to reliable transportation.
  • A genuine interest in children’s health issues, a strong desire to work in a development environment, and a willingness to learn about the Development Life Cycle (prospect identification—research—cultivation—solicitation—stewardship).

Preferred:

  • 1+ year administrative support experience.
  • Prior experience in development.
  • Knowledge of constituent relationship management database systems (Raiser’s Edge).
  • Proficiency in InDesign and Adobe Acrobat Suite is highly desired.

SALARY AND BENEFITS

We provide competitive compensation and a wide range of benefits designed to meet the needs of our employees and their families. We are strong supporters of work life balance. Learn more by visiting the careers page on our website.

Apply online by submitting a cover letter and resume.

EOE STATEMENT

We know that building a diverse and inclusive workforce is key to our success and enables us to do extraordinary work for kids and their families. When you become part of our team, you’ll be joining a group of passionate and dedicated individuals who truly care about and believe in the work they do.

The Lucile Packard Foundation for Children’s Health is an equal opportunity employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.  

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