Manager of Contracts and Compliance
- Experience Level
POSITION TITLE: Manager of Contracts and Compliance
REPORTS TO: Director of Public Funding
PRIMARY RESPONSIBILITY: The primary role of the Manager of Contracts and Compliance is to serve as the administrative lead on the negotiation, compliance, and monitoring of all publicly-funded contracts for the agency.
EXEMPT STATUS: Exempt
UNION STATUS: Non Union
ESSENTIAL JOB FUNCTIONS: As a key member of the three-person Public Funding team, the Manager of Contracts and Compliance works across Larkin Street’s administrative and programmatic teams, and develops strong relationships with key contacts in public agencies, to perform the following functions:
Serve as the administrative lead of an efficient and thorough contract negotiation and approval process, including:
Meet with public funders to establish requirements, timelines, and deliverables for new and renewal awards
Coordinate with program and administrative teams internally to establish scopes of work and contract budgets that are consistent with agency policy and practice
Prepare, vet, and submit required contract documents for certification
Track the certification process and facilitate its timeliness internally and externally
Maintain up-to-date contract-related documents
Serve as the administrative lead for all contract compliance and monitoring functions, including:
Assessing and communicating compliance requirements with administrative and program leads
Coordinating bi-annual updates of administrative binders in accordance with compliance standards
Coordinating monitoring visits and preparing monitoring reports and responses to findings
Ensuring that compliance findings are addressed and corrective actions are institutionalized
OTHER DUTIES AND RESPONSIBILITIES:
Contribute to overall agency leadership through membership on the Management team
Participate in the overall management of the agency related to special projects
Other duties as assigned.
PHYSICAL & LANGUAGE REQUIREMENTS:
Passion for our agency’s mission
Exceptional organizational skills with reliability and consistency in work performance
Strong and effective interpersonal and communication skills (written and verbal)
Ability to synthesize varied information into concise, comprehensive components
Flexibility with a team player mentality
Ability to work with minimal to moderate supervision
Good judgment with a proactive approach to problem-solving
Ability to maintain a professional demeanor with great interpersonal and communication skills
Capability to learn quickly and integrate efficiently
Requires ability to lift, transfer, push/pull, maneuver, and reposition 25 lbs.
Ability to reach, bend and walk
Ability to comprehend complex materials
Ability to speak and write English clearly and accurately
B.A. degree and 2-3 years’ experience in public contracting or nonprofit management preferred but not required, and transferable experience will be considered.
BACKGROUND & EXPERIENCE:
Excellent verbal and written communication skills
Public speaking skills with the capacity to represent the agency in public settings
Proficiency in Microsoft Office and other web based software solutions.
Working knowledge of issues facing homeless and at-risk youth.
Larkin Street reserves the right to revise job descriptions or work hours as required.
Larkin Street is an Equal Opportunity Employer