Administrative Coordinator (CareerRise)

Location
Atlanta, Georgia
Posted
Aug 28, 2019
Closes
Sep 27, 2019
Focus Areas
Human Services
Position Type
Full Time

Overview:

Atlanta CareerRise is a workforce funders collaborative managed by the United Way of Greater Atlanta on behalf of local investors and the National Fund for Workforce Solutions.  The project works to increase regional prosperity by creating and strengthening partnerships and systems that meet employer needs for skilled talent and connect metro Atlanta residents to sustainable wage careers. The organization is seeking an Administrative Coordinator to support the organization.

Position Summary:

The Administrative Coordinator will coordinate overall operations of Atlanta CareerRise including providing support for meetings, events, programs and staff. This is a full-time position reporting to the CareerRise Director of Operations.

Key Responsibilities:

  • Program Support
    • Provide meeting support including scheduling, organizing logistics, ordering meeting supplies, creating meeting materials, minutes and summary documents and disseminating amongst partners.
    • Performs other related duties as assigned by Executive Director and Director of Operations
  • Social Media and Communication
    • Expand and maintain contact list via mailing lists/databases.
    • Update and maintain the website as well as social media accounts such as LinkedIn and Twitter.
    • Create and disseminate periodic newsletter and other collateral materials.
    • Facilitate and manage interdepartmental and interorganizational communications.
  • Event Management
    • Conduct planning for events according to requirements, target audience and objectives.
    • Coordinate all aspects of the event, including but not limited to: registration, sourcing of vendors, vendor contracts, d├ęcor, AV, event budget, etc.
    • Work collaboratively with project lead, vendor, caterer and other stakeholders to ensure that all parties involved are coordinated to ensure successful outcomes.

Qualifications

  • Experience providing administrative support to a team or in a related office management capacity.
  • Minimum three years experience in similar position, or combination of experience and education.
  • Postsecondary diploma, degree or certification preferred.
  • Ability to interact well with a diverse range of people and be inclusive, flexible, creative, energetic, and accountable
  • Organization and relationship management skills - attention to detail and ability to manage multiple projects
  • Ability to work as a member of a small team and work successfully with limited resources
  • Ability to work well with others in a fast-paced environment.
  • Ability to work independently, manage time and balance project demands.

Expectations

  • Proficient verbal and written communication skills.
  • Expertise in MS suite (Word, PowerPoint, Excel) as well as file management systems such as OneDrive.
  • Experience with MailChimp, Eventbrite and similar email or event management tools a plus.
  • Experience in managing social media accounts and creating its associated content.
  • Must be able to work occasional evening and weekend hours to meet deadlines, if needed.
  • Reliable transportation for intermittent local travel required.

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