Administrative Coordinator-Camp Operations

Job Title: Administrative Coordinator-Camp Operations

Reports To: Senior Operations Coordinator

Status: Non-Exempt  

Location: Mableton Business Center

JOB SUMMARY

The Administrative Coordinator-Camp Operations provides direct support to volunteers, managing event registration and site reservation processes; provides direct customer support to internal customers; works with the Outdoor Program and Property Teams.

DUTIES AND RESPONSIBILITIES

• Coordinate Troop Camping Applications and Site Reservations: availability, unit assignment, payment/fee processing for volunteers and staff, and maintains critical data in a timely and consistent manner.
• Assist with seasonal set up of databases for troop camping, summer camp and 3-season events with continued maintenance for troop camping throughout the year.
• Process Service Unit Camporee applications, check date availability, send contract, follow-up on deposits and final payments and send rosters of adults with emails addresses to Outcomes Department after the camporee date for surveys.
• Verify Trained Camper/First Aider for Troop Camping and 3-season events.
• Verify Background Check on all adult campers for troop camping, service unit camporees and 3-season events and send Background Check requests to non-verified adults and follow-up.
• Contact volunteer/member about any missing/needed information – (Rosters, training, background checks, etc.)
• Coordinate activities approval from Camp Directors, update activities in camp software, send invoice.
• Create Troop Camping Rosters every Wednesday for Camp Team.
• Secure balance due for upcoming troop camping, 3 season events, service unit camporee’s and summer camp fees.
• Post cash receipts from finance to all Camp Databases and send paid invoice notifications.
• Answer questions/assist volunteers by phone & e-mail.
• Successfully complete all Volunteer System Cases that come to the Outdoor Team or forward to appropriate person.
• Other duties as may be assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• High school diploma required.
• At least two years previous clerical experience in an office environment.
• Intermediate to advanced level experience with Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint)
• Detail oriented with ability to manage multiple assignments.
• Comfort using technology and a capacity to learn new software.
• Ability to organize and prioritize while working independently.
• Excellent communication skills, written and oral.

PREFERRED SKILLS

• Successfully multi task
• Project coordination
• Communication and collaboration skills
• Knowledge of Girl Scout organization
• Knowledge of organizational principles and practices of basic office management

*Must successfully complete a criminal, motor vehicle and national sex offender background check.