Administrative Assistant

Position Summary

The Administrative Assistant will provide administrative support to the President & CEO and formally report to the Senior Director for Communications and Technology and provide assistance with ANDP’s Marketing/Communications and Facility Needs.

Position Responsibilities:

Support for CEO (30%)

·         Assist with calendar requests

·         Maintain contact list

·         Assist with booking travel

·         Assist with travel preparations – printing documentation, special reports, reading lists

·         Assist with monthly expense reports

·         Assist with quarterly board meeting and executive committee– food order, printing and mailing board books.

·         Complete registrations for standing meetings and special events

·         Print and assemble reading material as requested

·         Assist with special projects as directed

·         File Management

Support for Marketing & Communications (35%)

·         Assist with event preparations – name tags, guest lists, printed materials, etc.

·         Assist with database entry

·         Prepare and maintain marketing packets

·         Monitor and forward voicemail to main number and hotline

·         Assist with new employee/intern orientation packets

·         Assist with special projects as directed

·         File Management

Support for Facility (35%)

·         Ordering supplies

·         Monitor and maintain copier/printer toner levels

·         Place maintenance orders as directed

·         Work with water filter vendor on quarterly update

·         Monitor and maintain parking card and building access card lists

·         Receive guests and notify staff of visitors

·         Gather and distribute mail daily

·         Receive and distribute arriving packages

·         Assist with special projects as directed

Qualifications:

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

• Ability to analyze and revise operating practices to improve efficiency

• Detail oriented and comfortable working in a fast-paced office environment

• Strong communication skills

• Strong organization skills and dedication to completing projects in a timely manner

Note:   This description is not intended to be all-inclusive.  Employee may perform other related duties as required to meet the ongoing needs of the organization.

ANDP is firmly committed to a policy and practice of non-discrimination in all areas of employment. All decisions relating to employment and personnel will be made without regard to race, color, religion, sex (to include pregnancy), sexual orientation, age, national origin, citizenship status, veteran status, disability or any other legally protected category.